HR & Admin Executive

QUANTMATTER PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A quantitative trading firm in Singapore seeks an HR & Admin Executive to support recruitment, employee relations, and administrative tasks. The ideal candidate will have a diploma in a related field and at least 2 years of HR experience. This role offers competitive salary and career growth opportunities in a collaborative, multi-cultural environment.

Benefits

Competitive salary

Career development opportunities

Collaborative team environment

Family-like workplace

Multi-cultural workplace

Qualifications

• Minimum of 2 years of HR and payroll experience.
• Strong organizational and time-management skills.
• Proficient in MS Office (Word, Excel, PowerPoint).

Responsibilities

• Post job openings and assist with recruitment.
• Serve as the first point of contact for HR inquiries.
• Coordinate travel logistics for team members.

Skills

Organizational skills

Time-management skills

Proficiency in MS Office

Education

Diploma in Business Administration or Human Resources

Job description

Overview

At Quant Matter, we are an innovative quantitative trading firm specializing in crypto market-making and multi-asset algorithmic trading (including futures, equities, commodities, FX, and digital assets). We develop and deploy high-quality quantitative strategies and predictive signals (alpha) with a focus on sustainable, long-term success in global financial markets. We also seek to continuously improve our approach to risk management. Our edge lies in our ability to combine advanced technology, data-driven insights, and market expertise to deliver consistent, high-performance trading.

We are seeking a proactive and detail-oriented HR & Admin Executive to support our growing team.

Responsibilities

Human Resources

Recruitment & Onboarding:

• Post job openings on relevant job boards and social media platforms.
• Screen resumes, schedule interviews, and coordinate with hiring managers to support the interview process.
• Assist with onboarding new employees, ensuring a smooth integration into the company.
• Facilitate account setups, employee badges, and access to necessary systems.

Employee Relations & Support:

• Serve as the first point of contact for employee inquiries related to HR policies, benefits, and payroll.
• Assist with the coordination of visa applications, renewals, and compliance with immigration requirements.
• Maintain and update employee records, ensuring confidentiality and accuracy.

Administrative Support

Corporate Secretary Duties:

• Assist the corporate secretary in preparing documents, collecting signatures, and ensuring compliance with governance protocols.
• Maintain company records, including meeting minutes, compliance files, and regulatory submissions.

Documentation & Office Management:

• Organize, manage, and archive files and documents, both digital and physical.
• Support office operations by managing inventory of office supplies and ensuring a well-organized workspace.
• Facilitate the account opening process such as facial recognition, Telegram etc for new employees, ensuring all necessary documentation is completed and submitted, coordinating with HR as needed.

Travel Management:

• Coordinate and arrange travel logistics for the CEO and other team members, including booking flights, accommodations, and transportation.

Qualifications

Our Ideal Candidates Would Have:

• Diploma in Business Administration, Human Resources, or related field.
• Minimum of 2 years of HR and payroll experience.
• Strong organizational and time-management skills.
• Proficient in MS Office (Word, Excel, PowerPoint).

Benefits & Additional Info

What else are waiting for you?

• Competitive salary
• Be a part of the future of financial technology by doing something meaningful.
• Great career development opportunities in a growing company
• Passionate and collaborative team
• Family-like environment
• Multi-cultural environment

Does Quant Matter sound like the place you want to work? Apply for a job today.

What you do today will determine your tomorrow!