HR & Admin Executive

KeaWorld Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An established industry player is on the lookout for a proactive HR & Admin Executive to join their dynamic team. This role offers an exciting opportunity to engage with core HR functions and streamline administrative operations in a fast-paced environment. You will be responsible for end-to-end recruitment, maintaining employee records, and ensuring timely payroll processing. With a focus on compliance and employee engagement, this position is perfect for someone seeking to grow their career in human resources. Join a collaborative team where your contributions will make a significant impact on workplace culture and efficiency.

Qualifications

• Minimum Diploma qualification with 2+ years in HR or office administration.
• Strong knowledge of HR functions and payroll processing is a plus.

Responsibilities

• Manage recruitment activities and maintain employee records.
• Administer payroll processes and ensure compliance with HR policies.
• Oversee office operations and assist in company events.

Skills

Organizational Skills

Time Management

Interpersonal Skills

Communication Skills

Attention to Detail

Self-Motivation

Education

Diploma

Tools

Microsoft Office

Canva

Job description

We are seeking a proactive and highly organized HR & Admin Executive to join our dynamic team on a full-time basis. This role is ideal for individuals with a solid foundation in human resources who are looking to further their career in a fast-paced and people-centric environment. You will play a key role in driving core HR functions and ensuring seamless administrative operations within the company.

Key Responsibilities

• Manage end-to-end recruitment activities including job postings, candidate screening, interviews, and onboarding processes.

• Maintain and update accurate, confidential employee records including personal details, contracts, payroll data, and performance appraisals.

• Administer monthly payroll processes, ensuring precision and timely salary disbursement.

• Ensure HR policies and procedures comply with labor laws and company policies.

• Serve as the first point of contact for employee inquiries, providing guidance and resolving workplace concerns.

• Oversee day-to-day office operations, including managing office supplies, equipment maintenance, and coordinating with vendors.

• Draft and manage official HR and administrative documentation, ensuring data integrity and confidentiality.

• Assist in planning and organising company events.

• Review, record, and checking of employees' claims.

• Perform checks on attendance and punctuality.

• Host weekly company-wide morning meetings to align teams and communicate key updates.

• Support management with various ad hoc projects and tasks, as needed.

Requirements

• Minimum Diploma qualification, with at least 2 years of working experience in HR and/or office administration.

• Strong knowledge of HR operational functions; familiarity with employment regulations and payroll processing is a plus.

• Excellent organizational and time management skills with keen attention to detail.

• Self-motivated, dependable, and capable of working independently with minimal supervision.

• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Canva for documentation and presentations.

• Strong interpersonal skills and a collaborative mindset.

• Exceptional written and verbal communication skills in both English and Mandarin, to liaise effectively with Mandarin-speaking stakeholders.