HR & Admin Executive

China Harbour (Singapore) Engineering Company Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A construction company is seeking a qualified HR Executive in Singapore to oversee HR functions, manage recruitment and ensure compliance with local regulations. The ideal candidate will have a diploma or degree in HR, 3 years of relevant experience, and proficiency in HR systems. Strong communication skills and attention to detail are essential for success in this role.

Qualifications

• Minimum 3 years of HR/Admin experience in Construction Projects.
• Knowledge of local employment laws and HR practices.
• Familiarity with work pass and foreign worker regulations in Singapore is a plus.

Responsibilities

• Oversee recruitment and offboarding processes.
• Manage payroll and admin tasks in line with company policies.
• Coordinate training programs for compliance.

Skills

Communication skills

Organizational abilities

Attention to detail

Interpersonal skills

Education

Diploma or Degree in Human Resource Management or Business Administration

Tools

HRIS system proficiency

MS Office applications

Job description

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• Oversee the full spectrum of HR functions from recruitment to offboarding
• Manage end-to-end recruitment activities, including job postings, interviews, and onboarding
• Draft and prepare employee-related documents such as contracts, HR letters, memos, and announcements
• Process probation, confirmation, promotion, and salary increment reviews
• Conduct orientation sessions for new staff
• Handle workplace injury incidents including insurance claims, reporting, and coordination with safety department
• Source and arrange suitable dormitory accommodations for workers
• Manage work pass applications, renewals, cancellations, and other related matters
• Maintain accurate and up-to-date employee records and filing systems
• Handle employee travel arrangements including flights, accommodations, and visas
• Track and compile monthly attendance reports for workforce management
• Maintain and update employee data in the HRIS system
• Manage tax filing and clearance for foreign work pass holders
• Schedule and coordinate training programs to ensure compliance with project and government standards
• Monitor and verify employee leave records
• Support the HR Manager in executing HR projects and new initiatives
• Prepare and process payroll accurately and on time
• Perform day-to-day administrative tasks in accordance with company policies
• Sort and distribute incoming correspondence and mail
• Submit payment forms for HR-related expenses to the finance department
• Ensure all activities are in accordance with company policies and procedures
  
  

Job Description

• Oversee the full spectrum of HR functions from recruitment to offboarding
• Manage end-to-end recruitment activities, including job postings, interviews, and onboarding
• Draft and prepare employee-related documents such as contracts, HR letters, memos, and announcements
• Process probation, confirmation, promotion, and salary increment reviews
• Conduct orientation sessions for new staff
• Handle workplace injury incidents including insurance claims, reporting, and coordination with safety department
• Source and arrange suitable dormitory accommodations for workers
• Manage work pass applications, renewals, cancellations, and other related matters
• Maintain accurate and up-to-date employee records and filing systems
• Handle employee travel arrangements including flights, accommodations, and visas
• Assist department manager in resolving workplace grievances
• Track and compile monthly attendance reports for workforce management
• Maintain and update employee data in the HRIS system
• Manage tax filing and clearance for foreign work pass holders
• Schedule and coordinate training programs to ensure compliance with project and government standards
• Monitor and verify employee leave records
• Support the HR Manager in executing HR projects and new initiatives
• Prepare and process payroll accurately and on time
• Perform day-to-day administrative tasks in accordance with company policies
• Sort and distribute incoming correspondence and mail
• Submit payment forms for HR-related expenses to the finance department
• Ensure all activities are in accordance with company policies and procedures
  
  

Job Requirement

• Diploma or Degree in Human Resource Management, Business Administration, or a related field
• Minimum 3 years of HR/Admin experience in Construction Projects
• Working Location: West region
• 5.5 days work week
• Knowledge of local employment laws, regulations, and HR practices
• Proficiency in HRIS systems and MS Office applications
• Strong communication and interpersonal skills
• Good organisational and multitasking abilities
• Attention to detail and high level of accuracy
• Able to handle confidential information with discretion
• Familiarity with work pass and foreign worker regulations in Singapore (if applicable)
• Independent, ability to communicate effectively, responsible and able to work under pressure
• Meticulous, detailed and able to handle confidential information

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources

• Industries

  Construction

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