HR & Admin Executive

DONJON PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A dynamic company in Singapore is looking for a candidate to support HR operations and manage office administration. The ideal applicant has a diploma or degree, strong communication skills, and is detail-oriented. Responsibilities include managing HR processes, employee lifecycle, and office operations. This position offers a 5-day work week. Only shortlisted candidates will be notified.

Benefits

5 Day Work Week

Qualifications

• Meticulous, organised and detailed oriented.
• Good communication and interpersonal skills.
• Experience in Engineering/Construction industry preferred.

Responsibilities

• Support daily HR operations such as manpower planning and recruitment.
• Administer and manage the Time Management System (TMS).
• Manage foreign employees matters including work pass administration.
• Oversee the entire employee lifecycle from onboarding to offboarding.
• Maintain employee data and ensure compliance.
• Plan company events and employee engagement activities.

Skills

Meticulous and detail-oriented

Good communication skills

Proactive follow-up skills

Good organizational skills

Good Microsoft Office skills

Education

Diploma or Degree in any discipline

Tools

Info-tech HRMS System

Job description

Responsibilities:

Human Resources

1) Support daily HR operations such as manpower planning, recruitment, employee relations, performance management, training and development, etc;

2) Administer and manage the Time Management System (TMS), including accurate timesheet compilation, additions and deductions, and preparation for payroll processing;

3) Manage foreign employees matters, including work pass administrations, PCP, home leave coordination, dormitory arrangements, and disciplinary counselling, etc;

4) Oversee the entire employee lifecycle from onboarding and orientation to offboarding and exit formalities;

5) Maintain employee data and files, ensuring proper organisation, confidentiality, consistency and compliance;

6) Plan and coordinate company events, employee engagement activities, etc;

7) Provide professional HR advice and guidance to employees on HR policies, procedures, practices, and compliance with employment legislation;

8) Prepare HR reports and maintain proper HR documentations and records;

9) Liaise with relevant authorities (e.g. MOM, IRAS, etc);

10) Support digitalisation efforts within HR for more efficient processes (e.g. e-forms, etc);

11) Identify and contribute to the continuous improvement of HR processes, systems, and practices;

Office Administration

1) Oversee daily office operations, including general upkeep and maintenance of facilities;

2) Maintain office equipment and company assets, ensuring they are in good working condition;

3) Handle reception duties including answering calls, welcoming visitors, and responding to enquiries;

4) Manage incoming and outgoing mail, emails, and faxes;

5) Administer the company fleet, including vehicle insurance, handling traffic summons, and managing season parking, etc;

6) Supervise store assistant/ cleaner, ensuring proper tax execution;

7) Coordinate with external IT vendors for troubleshooting and IT support matters;

8) Support continuous improvement initiatives for office administration policies and operational procedures;

Requirements:

• Diploma or Degree in any discipline
• Experience in Engineering/ Construction industry preferred
• Meticulous, organised and detailed oriented
• Good follow-up skill and proactive to matters arising
• Good communication and interpersonal skills
• Good Microsoft Office skills
• Experience in Info-tech HRMS System an advantage

5 Day Work Week.

Only shortlisted candidates will be notified.