HR & Admin Executive

Klass Engineering & Solutions; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A reputable engineering firm in Singapore is seeking an HR professional to oversee recruitment, onboarding, and employee management. This role involves collaboration with various stakeholders, handling payroll and benefits, and supporting HR operations. Candidates should possess a diploma or degree in HR management and have at least 3 years of relevant experience for this dynamic position.

Qualifications

• Minimum of 3 years of relevant experience, preferably in an SME environment.
• Knowledge of Singapore's Labour Laws and HR practices is essential.
• Experience with Times Software is a plus.

Responsibilities

• Handle the recruitment process for various roles including candidate sourcing and interview coordination.
• Manage the onboarding process for new hires and maintain employee records.
• Ensure payroll and benefits administration is handled efficiently.
• Coordinate employee training arrangements and manage acknowledgments.

Skills

Interpersonal skills

Attention to detail

Communication skills

Independent work

Team collaboration

Flexibility

Time management

Education

Diploma / Degree in Human Resource Management or related field

Tools

Times Software

Microsoft Office (Word, Excel)

Job description

Overview

Handle the recruitment process for various roles (permanent, contract, internship, part time, project based), including candidate sourcing, interview coordination, and job offers. Coordinate with internal and external stakeholders to ensure the smooth completion of the entire hiring process. Manage and administer onboarding and offboarding, maintain records in the HRIS system, ensure data privacy for personnel files, and support payroll, benefits, and HR operations. Support company events and office operations as part of a broader People & Culture function.

Join Us as a Key Member of Our People & Culture Team! In this role, you’ll play a vital part in shaping our organisation’s employee experience — from hiring and onboarding passionate talents to supporting their growth and ensuring smooth HR operations. You’ll get hands-on exposure across the full spectrum of HR functions, including recruitment, payroll, training, and employee engagement, while also supporting exciting company events and office operations.

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Responsibilities

• Handle the recruitment process for various roles (permanent, contract, internship, part time, project based), including candidate sourcing, interview coordination, and job offers.
• Coordinate with internal and external stakeholders, including schools, job posting portals and recruitment agencies, to ensure the smooth completion of the entire hiring process.
• Manage / Administer the entire onboarding process for new hires, interns and part timers as well as offboarding processes for departing employees.
• Maintain accurate and up-to-date employee records within the HRIS system and the company shared folders.
• Ensure personnel files (P-Files) comply with data privacy regulations.
• Handle / Administer the full cycle payroll, off cycle payroll, Bonus payout, CPF submission and taxation.
• Coordinate with auditors for payroll audits.
• Timely submission of childcare, paternity, maternity leave, NS men, and other government related claims.
• Manage / Administer the e-leave, e-claims, e-appraisal and e-training administration via HRIS system.
• Coordinate employee training arrangements and generate training report, ensure employee training records are kept up to date in both spreadsheet and HRIS system.
• Handle the staff benefits administration, such as outpatients, group medical insurance and medical claims through the brokers / vendors.
• Prepare various HR-related documents, including appointment letters, confirmation letters, promotion/increment/bonus letters, transfer/secondment letters, resignation letters, and other related correspondence.
• Prepare and submit surveys related to MOM and handle other statutory HR matters.
• Administer all work pass applications, renewals, and cancellations.
• Provide support in organising company events and coordinating with vendors.
• Preparing items for company events, such as sourcing, purchasing materials, printing, etc.
• Handle two (2) office-related administrative duties, including facilities maintenance, office supplies, vendor liaison (e.g., cleaning services, air-conditioning servicing, water dispenser, coffee machine, potted plants, pest control, copier, etc.), restocking pantry items, office stationery, issuing staff name cards, building and staff access cards, as well as coordinating travel arrangements (air tickets, travel insurance) for staff business trips.
• Verify invoices from vendors and facilitate approval processes efficiently.
• Maintain good filing practices, both in soft copies within company shared folders and hard copies, to ensure proper record management.
• Support additional projects and ad-hoc duties assigned by the Senior HR & Admin Manager.

Qualifications

• Job Requirements
• Diploma / Degree in Human Resource Management, Business, or a related field
• Minimum of 3 years of relevant experience, preferably in an SME environment
• Flexible to be stationed across two offices located in opposite buildings (if required)
• Proficiency in Microsoft Office applications, particularly Word and Excel
• Experience in handling full payroll cycle via Times Software / related HRIS
• Good interpersonal and communication skills
• Strong attention to detail
• Ability to work independently as well as collaboratively within a team
• Comfortable working in fast-paced environments, with the ability to manage multiple tasks and priorities
• Knowledge of Singapore\'s Labour Laws and HR practices
• Experience with Times Software is a plus