HR ADMIN EXECUTIVE

Private Advertiser; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A leading company is seeking an HR Admin Executive to manage various HR functions including recruitment, payroll, and employee development. This role involves ensuring compliance with local legislation and enhancing the overall HR operations. Candidates should possess a diploma in Human Resource Management and a minimum of 3 years of relevant experience in a fast-paced environment, demonstrating strong interpersonal skills and attention to detail.

Qualifications

• Minimum diploma in HRM required.
• At least 3 years of HR Admin experience necessary.
• Proficient in MS Office and understanding of Infotech system a plus.

Responsibilities

• Assist with daily HR & Admin operations.
• Manage end-to-end recruitment process.
• Administer payroll and benefits.

Skills

Interpersonal skills

Teamwork

Attention to detail

Time management

Education

Diploma in HRM

Tools

MS Office

Info-Tech HR system

Job description

Job Descriptions:

• Assist with day to day operations of the HR & Admin functions and duties
• Perform end to end recruitment process, inclusive of interview coordination
• To assist in the process of foreign workers work pass related matters, WICI, hospitalization insurance in compliance with MOM requirements
• Monitor staff daily attendance and leave record via HR system
• To update and maintain employee records in the HR system
• P-File management to ensure all necessary documents are file appropriately in employees’ P-Files and HR system.
• Responsible for the accurate calculations of monthly payroll, allowances, OT etc
• Responsible for staff training and development matters
• Coordinate training sessions internally and externally for employees and maintain training record/certificates
• Prepare HR reports and surveys when necessary
• Staff benefits and compensation administration
• Responsible for company insurance, license and medical insurance claims
• Promptly update company new policies and procedures through IMS documents, employee handbook etc
• Liaise with government bodies on HR related matters
• Resolve staff feedbacks/complaints
• Knowledge on ISO9001/14001, HR software Info-Tech will be an advantage
• Handle general enquiries through office line, email and walk-ins
• Attend to visitors and liaise with internal staff to inform of arrivals
• Ensure proper usage and tidiness of meeting rooms/pantry
• Liaise with external service providers such as Janitorial company, Security company etc.
• Responsible for company events, meals, transport, hotel accommodation booking etc
• Procurement of office stationaries and pantry supplies as and when required
• Responsible for company vehicle matters, recording on vehicle inspection date/renewal notice. Arrange for vehicle inspection
• Outgoing Mail postage franking and drop into SingPost letterbox
• Oversee the general maintenance and housekeeping of the office premises and equipment
• Other ad-hoc duties as assigned

Requirements:

• Minimum Diploma in HRM
• At least 3 years of experience in HR Admin functions
• Familiar with end to end process of the recruitment cycle
• Good knowledge of Employment Act and other employment related legislation and regulations
• Good interpersonal skills with initiative and teamwork
• Able to multi-task and work independently in fast paced environment
• Willing to learn, independent, meticulous, hardworking
• Proficient in MS Office and good knowledge of Infotech system is a plus
• Willing to work overtime as required
• Preferably Singaporean