HR & Admin Executive

The HR and Admin Executive is a dual-function role that supports both human resources and administrative operations within the organization. The incumbent is responsible for executing a wide range of HR activities, including recruitment coordination, employee records management, payroll support, and compliance with employment regulations. On the administrative side, the role manages daily office operations, vendor management, and facilities coordination to ensure a smooth and efficient work environment.

This position requires strong organizational skills, mindful attention to detail, and the ability to handle sensitive information with confidentiality and professionalism.

Job Description

1. HR Strategy and Policy Implementation
   • Support the implementation of HR policies and procedures in line with company goals and local employment legislation.
   • Act as a key liaison to employees to communicate HR policies, changes, and updates.
   • Provide HR advisory to employees on HR-related matters such as employee relations, grievances, and disciplinary issues.
2. Payroll & Compensation Administration
   • Manage and execute full-cycle monthly payroll processing, including overtime, bonuses, incentives, and variable components.
   • Ensure accurate CPF contributions, IRAS tax submissions (e.g. IR8A, IR21), SDL, and other statutory payments are made on time.
   • Manage employee benefits administration including insurance, leave entitlements, and other compensation matters.
3. Talent Acquisition & Onboarding
   • Manage end-to-end recruitment activities: job posting, sourcing, conduct initial screening, reference checks, and offer management.
   • Partner with hiring manager to establish section criteria and develop targeted strategies to fill positions within timeline.
   • Prepare and issue employment contracts, offer letters, and coordinate onboarding programmes for new hires.
   • Organise and facilitate employee induction and orientation sessions.
   • Stay updated on salary trends to provide insights on current market pay.
4. Employee Lifecycle & Performance Management
   • Manage all aspects of the employee lifecycle from onboarding to exit.
   • Maintain accurate employee data in HRIS and personnel files in compliance with PDPA.
   • Monitor probation and confirmation milestones, and appraisal timelines.
   • Support performance management processes including appraisal tracking, performance documentation, and performance improvement plans.
5. Work Pass and Regulatory Compliance
   • Manage all work pass-related matters including applications, renewals, and cancellations through EP/SP/ WPermit Online.
   • Monitor foreign worker quota and ensure compliance with MOM regulations.
   • Handle government submissions and claims such as NS, Maternity/Paternity Leave, and Skills Development claims.
   • Ensure HR policies, practices, and records are compliant with the Singapore Employment Act and statutory guidelines.
6. HR Reporting
   • Generate HR reports including ie headcount, leave pay, training hours, MOM survey etc.
7. Employee Engagement & Welfare
   • Plan annual employee engagement calendar and execute various initiatives such as team building, festive celebrations, lunch talk and wellness programmes.
   • Support the implementation of employee feedback surveys and follow-up action plans.
   • Foster a positive and inclusive work culture by encouraging open communication and staff involvement.
8. Training and Development
   • Coordinate and organise internal and external training sessions and ensure accurate training records are maintained.
9. Office Administration
   • Support in office operations including procurement of office supplies, equipment maintenance, office renovation and vendor coordination.
   • Ensure office cleanliness and the office complies with Workplace Safety and Health (WSH) standards.

Requirements

• Diploma/Degree in Human Resource Management, Business Administration, or related field.
• Minimum 3 years of experience in HR and office administration.
• Experience in payroll processing and HR systems (e.g., Timesoft).
• Strong knowledge of Singapore Employment Act, CPF regulations, IRAS, MOM guidelines, and other relevant statutory requirements.
• Strong organizational, communication, and interpersonal skills.
• High attention to detail, confidentiality, and professionalism.
• Ability to work independently and manage multiple tasks effectively.
• Proficient in Microsoft Office Suite, including Excel, Words, Powerpoint, and Microsoft Forms.