HR & Admin Executive

Svanehøj Singapore Pte Ltd; Singapore; On-site; SGD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated HR and Administrative Assistant to support recruitment, onboarding, and payroll processing. This role involves maintaining employee records, ensuring compliance with labor laws, and managing performance reviews. The ideal candidate will have a diploma in Business Administration and at least two years of relevant experience. Join a forward-thinking company that values organizational skills and offers a dynamic work environment where you can grow and make a significant impact.

Qualifications

• Minimum 2 years of experience in HR and administrative roles.
• Strong knowledge of HR policies and labor laws.

Responsibilities

• Assist in recruitment, onboarding, and maintain employee records.
• Manage payroll processing and ensure compliance with regulations.

Skills

HR policies knowledge

Labor laws understanding

Organizational skills

Multitasking abilities

Communication skills

Microsoft Office Suite proficiency

Confidentiality maintenance

Problem-solving skills

Teamwork

Ownership and accountability

Education

Diploma in Business Administration

IHRP Certification

Tools

Workday

ERP systems

HRMS

Job description

Key Responsibilities:

Human Resources Responsibilities:

• Assist in recruitment and onboarding process, including job postings and induction.

• Maintain employee records and ensure all HR documentation is up to date.

• Implement and update HR policies in compliance with labor laws and company regulations.

• Manage employee performance reviews and training programs.

• Support employee engagement initiatives and welfare programs.

• Assist in transition from the current HR system to the new software (Workday).

• Manage end-to-end payroll processing, ensuring accuracy and timely execution.

• Handle CPF contributions, tax filings (IR8A, IR21), and ensure compliance with MOM and IRAS regulations.

• Administer government claims, including NS Pay, maternity leave, childcare leave, and other statutory benefits.

• Manage the CorpPass portal for government-related transactions.

• Oversee insurance claims, policy renewals, and employee benefits administration.

• Prepare HR-related letters and official correspondence.

• Generate payroll reports and assist the finance team with payroll reconciliation and audits.

Administrative Support:

• Oversee general office administration.

• Manage travel arrangements, accommodations, and other administrative tasks for oversea guests.

• Assist in organizing company events, meetings, and training sessions.

• Activate and update costing information for all new purchase / manufactured items in the ERP system.

• Verification of balance due to suppliers in the ERP system against the Statement of Accounts issued by the suppliers.

• Coordination of confirmation of intercompany transactions and balances within Svanehoj group of companies.

• Check and verify T&E Claims.

Any other ad-hoc duties as assigned.

Requirements:

• Education:Minimum Diploma in Business Admin, or a related field.

• IHRP Certification(or working towards it) will be considered an added advantage.

• Experience:Minimum of 2 years of experience in HR and administrative roles.

• Skills and Competencies:

  • Good knowledge of HR policies, labor laws, and office administration practices.

  • Excellent organizational, multitasking, and time management skills.

  • Good communication skills, both written and verbal.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

  • Experience with HRMS or payroll system is a plus.

  • Ability to maintain confidentiality and handle sensitive information with discretion.

  • Attention to detail and problem-solving abilities.

  • Ability to work independently and as part of a team.

  • Highly motivated with a strong sense of ownership and accountability.