HR Admin Executive

M-STARS ENGINEERING & CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A construction company in Singapore is seeking an Administrative Executive to manage recruitment processes, oversee HR functions, and provide administrative support. The ideal candidate has at least 2-3 years' experience in a similar role and strong organizational skills. Knowledge in procurement and Microsoft Office is preferred. This role involves managing employee benefits programs and office operations, ensuring compliance with industry standards.

Qualifications

• Minimum 2-3 years of experience in an administrative role, preferably within the construction industry.
• Experience with procurement and accounts support is preferred.

Responsibilities

• Manage end-to-end recruitment process.
• Coordinate the onboarding process for new employees.
• Oversee work pass applications and renewals.
• Handle employee grievances and disciplinary actions.
• Facilitate employee engagement programs.
• Assist in implementation of performance appraisal systems.
• Monitor and track employee performance metrics.
• Manage payroll processing.
• Administer employee benefits programs.
• Oversee daily office operations.
• Assist with preparation of statutory reports.
• Maintain accurate HR records.
• Provide administrative support to senior management.

Skills

Organizational skills

Time management

Teamwork

Independent work

Education

Minimum O level or equivalent

Tools

Microsoft Office Suite

Job description

Responsibilities

• Manage end-to-end recruitment process, including job postings, screening, interviewing and selection.
• Coordinate the onboarding process for new employees, ensuring all necessary documentation and induction programs are completed.
• Oversee work pass applications and renewals for foreign workers, ensuring compliance with Ministry of Manpower (MOM) regulations.
• Handle employee grievances and disciplinary actions in line with company policies and legal requirements.
• Facilitate employee engagement programs and activities to foster a positive workplace environment.
• Assist in the implementation of performance appraisal systems and support managers in conducting appraisals.
• Monitor and track employee performance metrics, identifying areas for improvement and development.
• Manage payroll processing, including timesheet verification, leave management, and salary disbursement.
• Administer employee benefits programs, ensuring compliance with statutory requirements such as CPF contributions, medical insurance, and other employee welfare programs.
• Oversee daily office operations, including procurement of office supplies, maintenance of office equipment and coordination of facility management.
• Assist with preparation of statutory reports, such as CPF submissions, tax filings and other government-related documentation.
• Maintain accurate HR records, including employee files, attendance records and training logs.
• Provide administrative support to senior management, including preparing reports and correspondence.

Qualifications

• Minimum O level or equivalent
• Minimum 2-3 years of experience in an administrative role, preferably within the construction industry.
• Experience with procurement and accounts support is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.)
• Ability to work independently as well as in a team environment.
• Strong organizational and time management skills, with the ability to manage multiple tasks simultaneously.