HR Admin cum Personal Assistant

EDUBLITZ PTE LTD; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

Une entreprise dynamique à Singapour recherche un HR Admin cum Personal Assistant pour offrir un soutien administratif complet à travers les fonctions RH et les besoins personnels de la direction. Ce rôle essentiel exige des compétences exceptionnelles en multitâche, discrétion et communication, offrant une opportunité d'acquérir une expérience précieuse tout en travaillant dans un environnement rapide et collaboratif.

Qualifications

• Expérience en administration des ressources humaines et en assistance personnelle/exécutive.
• Familiarité avec le droit du travail et les meilleures pratiques RH.
• Capacité à gérer des informations sensibles avec confidentialité.

Responsibilities

• Gestion des dossiers des employés et assistance au recrutement.
• Gestion des agendas et communication pour les dirigeants.
• Coordination et gestion des événements internes et externes.

Skills

Organizational skills

Communication

Interpersonal skills

Attention to detail

Problem solving

Confidentiality

Education

Diploma or degree in Human Resources or Business Administration

Tools

Google Suite

Microsoft Office Suite

Job description

Job Summary:

We are seeking a dynamic and organized HR Admin cum Personal Assistant to provide comprehensive administrative support across HR functions while managing the personal and executive needs of senior leadership. This dual-role position requires exceptional multitasking abilities, discretion, and strong interpersonal skills.

Key Responsibilities:

Human Resources Administration:

• Employee Records Management: Maintain and update employee files, contracts, and HR documentation in compliance with company policies and regulations.
• Recruitment Support: Assist in the hiring process, including posting job openings, screening resumes, scheduling interviews, and onboarding new hires.
• Payroll Assistance: Support payroll processing by preparing and verifying employee attendance and leave records.
• HR Policies: Ensure staff adherence to HR policies and procedures, and address basic HR queries.
• Training Coordination: Organize and track employee training programs and professional development initiatives.

Personal Assistant Duties:

• Diary Management: Manage schedules, appointments, and meetings for senior executives.
• Correspondence Handling: Manage and prioritize emails, calls, and communications on behalf of the executive.
• Meeting Preparation: Prepare agendas, minutes, and follow-up actions for meetings.
• Confidential Support: Handle sensitive information with utmost confidentiality and discretion.

Administrative Tasks:

• Maintain office supplies and ensure the smooth running of office operations.
• Coordinate and manage internal and external events or meetings.
• Prepare reports, presentations, and documentation as required.
• Act as a liaison between departments and external stakeholders.

Key Skills and Competencies:

• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• High attention to detail and problem-solving abilities.
• Ability to handle sensitive information with confidentiality.
• Proficient in Google / Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Qualifications and Experience:

• Diploma or degree in Human Resources, Business Administration, or a related field.
• Proven experience in HR administration and personal/executive assistant roles.
• Familiarity with employment laws and HR best practices.

Work Environment:

• Dynamic and fast-paced environment requiring flexibility and adaptability.
• Close collaboration with senior executives and cross-functional teams.