HR & Admin Coordinator (6 months contract)

Job Description:

This position is based in Satair. To learn more about our business, please click here.

Job Responsibilities

Receptionist Duties

• Answer and direct phone calls appropriately.
• Greet external visitors, determine access rights, and guide them to the relevant employees.
• Sort, distribute, and open non-confidential departmental mail.
• Record outgoing mails, parcels, and documents.
• Analyze incoming mails, faxes, and reports to determine their importance and distribute accordingly.
• Send invoices to customers via email.
• Order and send out calendars, greeting cards, and name cards.
• Manage office door access cards, including issuance, collection, and photographing new employees.
• Conduct periodic office inspections and report repair or maintenance needs quarterly to vendors and process owners.
• Screen visitors effectively.

Office Administrative Duties

• Maintain adequate office supplies following procurement procedures.
• Handle billing and invoicing: prepare purchase orders, process payments, and keep accurate financial records related to HR and admin.

HR Coordination Duties

• Provide travel advisories to staff.
• Perform other administrative duties as assigned.

Job Requirements

• Proficient in English, both written and spoken.
• Good numerical skills.
• Well-groomed with a friendly demeanor.
• Team player with a positive attitude and strong interpersonal skills.
• Excellent communication skills and customer service orientation.
• Proficient in Microsoft Office (PowerPoint, Excel, Word) and IT-savvy.

This role requires awareness of potential compliance risks and a commitment to act with integrity, supporting the company's success, reputation, and sustainable growth.