HR & Admin Assistant (Recruitment) - 5 days

DLM Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment and HR services company in Singapore is looking for an HR & Admin Assistant. The role involves supporting recruitment, coordinating onboarding, and general administrative tasks. Candidates should have 2 years of HR experience and strong organizational skills. This is a full-time position with opportunities to grow within the company.

Qualifications

• Min. 2 years of relevant experience in HR-related field.
• Proven experience in administrative support, preferably in HR or office management.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Assist in the full recruitment cycle and onboarding of new hires.
• Maintain and update employee records and assist with work pass applications.
• Provide general office administrative support.

Skills

Organizational skills

Communication skills

Multitasking

Detail-oriented

Education

GCE 'O level or equivalent

Tools

Microsoft Office Suite

Job description

HR & Admin Assistant (Recruitment) - 5 days

The HR & Admin Assistant plays a key role in supporting recruitment efforts and HR operations. This role focuses on sourcing, coordinating, and onboarding new hires while also assisting with general HR and administrative tasks to ensure smooth day-to-day operations.

Responsibilities

• Recruitment & Onboarding: Assist in the full recruitment cycle, including job postings, shortlisting, interview coordination, and reference checks.
• Liaise with recruitment agencies, job portals, and other sourcing channels.
• Arrange interviews and communicate with candidates throughout the hiring process.
• Prepare employment contracts, offer letters, and onboarding documentation.
• Organize and conduct new hire orientation, ensuring smooth integration into the company.
• Prepare laptops, email accounts, and access cards for new employees.
• Assist in managing social media platforms (e.g., LinkedIn, Facebook, Instagram) to post job vacancies, recruitment campaigns, and company updates.

HR & Admin Support

• Maintain and update employee records, ensuring accuracy and confidentiality.
• Assist with work pass applications, renewals, and cancellations.
• Coordinate training sessions and prepare related agreements (e.g., bond agreements).
• Maintain an organized central filing system for HR and Admin documents.

General Administration

• Provide general office administrative support (filing, scanning, scheduling, etc.).
• Perform other duties assigned to support HR and office operations.

Qualifications

• Min. 2 years of relevant experience in HR-related field
• GCE ‘O level or equivalent
• Proven experience in administrative support, preferably in HR or office management.
• Strong organizational, multitasking, and time-management skills.
• Excellent communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency with office software (Microsoft Office Suite) and basic IT troubleshooting.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

Skills

• Detail-oriented with strong record-keeping and filing abilities.
• Experience in coordinating events and managing office supplies.
• Familiarity with HR functions such as work permits, training, and payroll.
• Ability to work effectively with both internal teams and external vendors.
• Strong interpersonal skills and a positive, professional demeanor.

Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Human Resources
• Industries: Building Equipment Contractors