HR & Admin Assistant (Recruitment)

DLM Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading HR service firm in Singapore is seeking an HR & Admin Assistant to support recruitment efforts and HR operations. Responsibilities include managing the full recruitment cycle, maintaining employee records, and providing general administrative support. The ideal candidate should be organized and detail-oriented, with experience in HR processes. This role offers an opportunity to contribute significantly to the company's HR functions.

Qualifications

• Experience in recruitment and onboarding.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and manage sensitive information.

Responsibilities

• Assist in the full recruitment cycle including job postings and interview coordination.
• Liaise with recruitment agencies and manage candidate communication.
• Maintain employee records and assist with HR documentation.
• Provide general office administrative support.

Job description

Job Description
The HR & Admin Assistant plays a key role in supporting recruitment efforts and HR operations. This role focuses on sourcing, coordinating, and onboarding new hires while also assisting with general HR and administrative tasks to ensure smooth day-to-day operations.

Recruitment & Onboarding

• Assist in the full recruitment cycle, including job postings, shortlisting, interview coordination, and reference checks.
• Liaise with recruitment agencies, job portals, and other sourcing channels.
• Arrange interviews and communicate with candidates throughout the hiring process.
• Prepare employment contracts, offer letters, and onboarding documentation.
• Organize and conduct new hire orientation, ensuring smooth integration into the company.
• Prepare laptops, email accounts, and access cards for new employees.
• Assist in managing social media platforms (e.g., LinkedIn, Facebook, Instagram) to post job vacancies, recruitment campaigns, and company updates.

HR & Admin Support

• Maintain and update employee records, ensuring accuracy and confidentiality.
• Assist with work pass applications, renewals, and cancellations.
• Coordinate training sessions and prepare related agreements (e.g., bond agreements).
• Maintain an organized central filing system for HR and Admin documents.

General Administration

• Provide general office administrative support (filing, scanning, scheduling, etc.).
• Perform other duties assigned to support HR and office operations.