HR & Admin Assistant/Officer/Executive

Private Advertiser; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading HR department in Singapore is searching for a skilled HR professional to manage payroll, time attendance, and recruitment processes. The role facilitates employee records maintenance and compliance with protocols while requiring strong organizational skills. Suitable candidates must hold a relevant diploma and possess experience in the manufacturing industry, with proficiency in both English and Mandarin.

Qualifications

• Minimum 3 years relevant experience in the manufacturing sector.
• Proficient in Microsoft Office, especially Excel & PowerPoint.
• Bilingual in English and Chinese required.

Responsibilities

• Manage Time Attendance Clocking System.
• Process payroll and handle tax clearance.
• Assist in recruitment and maintain employee records.

Skills

Confidentiality

Resourcefulness

Initiative

Attention to detail

Team collaboration

Education

Diploma/Certificate in Human Resource or equivalent

Tools

Payroll software

Microsoft Excel

Microsoft PowerPoint

Job description

NO FOREIGN QUOTA PLS

Job Responsibilites:

• Manage Time Attendance Clocking System

• Perform work permit/SPass application, renewal, cancellation

• Check overtime, allowances and attendance and input into system for payroll

• Payroll processing and tax clearance

• Assist in recruitment process

• Maintain employee records in HRIS system

• Administer Leave E-Portal

• Prepare employment, confirmation, salary increment and bonus letters

• Process employees' claims

• Generate reports for surveys

• Co-ordinate training courses and IT issues

• Manage employee disciplinary issues

• Assist in organizing company functions, events and gifts arrangement to customers

• Ensure proper maintenance and upkeep of facilities (e.g lockers)

• Manage and liaise with vendor on office equipment maintenance

• Procurement and administer office stationeries, staff uniforms, beverages

• Any other duties as assigned

Job Requirements:

• Diploma/Certificate in Human Resource or equivalent

• Min 3 years of relevant working experience in manufacturing industry

• Hands on knowledge of payroll software will be an added advantage

• Proficient in Microsoft Office, especially Excel & Powerpoint

• Bilingual in English and Chinese (this role requires to communicate with Mandarin speaking staffs)

• Maintain confidentiality at all times

• Resourceful, flexible, take initiatives and able to work independently with minimal supervision

• High level of integrity, responsibility, good team player and can-do and positive working attitude

• Able to follow up matters well

• Ability to handle and prioritize multiple tasks simultaneously

• Meticulous and well organized

• Have a sense of urgency

• Able to work beyond working hours during payroll period or if necessary

• Able to commence work immediate or short notice

• 5 days work week, 8.30am - 5.30pm

• Only locals can apply as company has no foreign quotas