HR & Admin Assistant

CIT COSMECEUTICAL PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in the cosmeceutical industry is seeking an Administrative Support Executive for their Ang Mo Kio area office. The role involves handling incoming calls, providing clerical support, liaising with vendors, handling HR tasks, and ensuring compliance with ISO guidelines. Ideal candidates should possess a diploma in Human Resources or Business Management and have a minimum of three years of relevant experience.

Benefits

AWS & Variable Bonus

Medical benefits

Dental benefits

Qualifications

• Minimum 3 years’ experience in relevant functions.
• Candidates with experience in Infotech system will be an advantage.

Responsibilities

• Handle all incoming calls and assist in general administrative support.
• Renew and follow up on insurance policies and liaise with vendors.
• Assist in recruitment process and record staff leave.

Skills

Strong communication

Interpersonal skills

Ability to keep information confidential

Multi-tasking

Meticulousness

Education

Diploma certificate in Human Resource or Business Management

Tools

SAP system

Job description

Job Description:

- Handle all incoming calls, transfer, take down and pass message to relevant department

- Assist in general administrative/clerical support (typing, printing, filing, mailing, courier etc)

- Renew and follow up on insurance policies, infrastructure permit and certification

- Liaise with vendors on the renewal, purchase, maintenance and other enquiries of equipment, machinery, devices and assets

- Raise PO in SAP system

- Assist in staff attendance and HR purchases

- Record & maintaining of staff leave record, staff particulars

- Assist on recruitment process such as application form preparation and related matters

- Assist in company’s function, employee welfare, events and any ISO & GMP support

- Assist in HR and ISO guidelines, policy and documentation

- Prepare and liaise any necessary for new incoming employees for orientation, PC access etc

- Packing for courier item and assist in making courier arrangement

- Prepare and record minutes of meeting for monthly departmental and ISO meeting

- Arrange and follow up on employees training & courses

- Arrange, update and schedule annual check-up for employment matter

- Any other tasks and duties assigned by the Management and HR Department

Job Requirements:

· Minimum Diploma certificate with Human Resource or Business Management

· Minimum 3 years’ experience in relevant functions

· Candidates with experience in Infotech system will be advantage

· Ability to keep information confidential

· Strong communication and interpersonal skills

· Able to multi-task, work independently and be meticulous in the work assigned

Other information:

· AWS & Variable Bonus

· Medical and dental benefits

· Working location: Ang Mo Kio area (3 bus stops from Yio Chu Kang Interchange)

· Working days: 5 days work week

· Working hours: Monday to Friday 8am to 5pm