HR & ADMIN ASSISTANT

NETWORK EXPRESS COURIER SERVICES PTE LTD; Singapore; On-site; USD 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a motivated HR & Admin Assistant to streamline onboarding processes and manage employee engagement initiatives. This role involves preparing essential documentation, coordinating with various departments, and ensuring compliance with labor laws. The ideal candidate will thrive in a fast-paced environment, possess excellent communication skills, and be proficient in HR software. Join this dynamic team and contribute to enhancing the workplace experience for employees while supporting vital HR functions.

Qualifications

• Minimum 2 years of experience as an HR professional.
• Proficient in HRIS and compliance with labor laws.

Responsibilities

• Facilitate onboarding/offboarding and manage work pass renewals.
• Provide HR advisory services and handle administrative tasks.

Skills

HR Advisory Services

Communication Skills

Interpersonal Skills

Data Entry

Resourcefulness

Education

Diploma in Human Resources

Diploma in Business

Tools

Payboy Software

MS Office

Job description

HR & Admin Assistant

Job Description

1. Facilitate the onboarding/offboarding process by preparing the appointment/termination letter, work pass applications, and coordinating with relevant departments.
2. Collect and compile necessary documents to create employees' profiles / P-files.
3. Monitor and coordinate work pass renewals and related administration.
4. Assist in employee engagement initiatives by gathering data and feedback regarding work environment, remuneration, and job fit.
5. Implement HR processes such as manpower planning, recruitment, and compliance with legislation and labor laws.
6. Support additional projects as needed.
7. Handle administrative tasks for onboarding/offboarding, including data entry in HRIS and audits for accuracy and compliance.
8. Provide HR advisory services to employees on employee-related matters.
9. Manage daily leave and attendance via Payboy software, including leave entries, entitlement management, applications, certificate collection, and attendance tracking.
10. Prepare employment contracts, confirmation letters, HR letters for increments and promotions.
11. Assist in performance reviews and administer performance appraisals.

Job Requirements

• Diploma in Human Resources, Business, or related field.
• At least 2 years' experience as an HR professional.
• Resourceful, independent, and capable of working in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Proficient in MS Office.