HR Admin Assistant

VINCAR PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading local company in Singapore is seeking an experienced HR professional to manage HR databases, assist with recruitment, and handle onboarding processes. The ideal candidate will have strong communication skills, attention to detail, and the ability to handle sensitive information expertly. Experience with HR systems is an advantage.

Qualifications

• Ability to maintain confidentiality and handle sensitive information.
• Strong communication and interpersonal skills required.
• Excellent administrative and organising skills.

Responsibilities

• Maintain HR database and manage employee records.
• Assist in recruitment processes and documentation.
• Handle onboarding and offboarding processes.

Skills

Confidentiality

Communication skills

Interpersonal skills

Attention to detail

Administrative skills

Organising skills

Tools

Info-Tech system

Job description

Job Responsibilities:

• Maintain accurate HR database and upkeep of employees’ record and personnel files
• Assist in recruitment (including job posting, screening, interview arrangement, preparation of offer letter, employment contracts etc.)
• Handles all on-boarding and off-boarding process
• Carry out work passes’ application, issuance and cancellation in a timely manner
• Co-ordination of confirmation and annual review exercise
• Administer employees’ leave and claim records via the HR system
• Perform general office administrative duties
• Organise staff engagement events and activities
• Assist in any other responsibilities as assigned

Job Requirements:

• Ability to maintain confidentiality and handle sensitive information with discretion
• Working experience with Info-Tech system is an advantage
• Able to write well and have good communication skills and interpersonal skills
• Meticulous and able to work with details
• Able to work independently or a team in a dynamic environment
• Excellent administrative and organising skills