HR & Admin Assistant

ALEPH PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in Singapore is looking for a Human Resources Administrative Assistant to provide comprehensive support to the HR department and maintain office operations. This role demands excellent communication skills and a proactive approach to fostering employee engagement and culture. The company offers a dynamic work environment with opportunities for professional growth, competitive salary, and a host of benefits including medical insurance and performance rewards.

Benefits

Medical insurance

Yearly reward based on performance

Casual work environment and attire

Opportunities for personal and professional growth

Qualifications

• Minimum 1 year of general administrative experience.
• Human resources background preferred.
• Reliable and strong ethics.

Responsibilities

• Assist HR manager with administrative tasks.
• Organize personnel records and provide HR support.
• Manage studio operations and maintain a positive work environment.

Skills

Excellent communication

Interpersonal skills

Outstanding time management

Multitasking capabilities

Problem-solving

Education

Diploma or degree in human resources/administrative management

Job description

At Aleph, we craft experiences by asking the right questions. Here, you'll find a curious breed of CreativeEngineers specialising in craft, strategy, and technology. Through rigorous prototyping, close collaboration, and responsive engineering, we commit to creating a future that improves our craft, community, and clients.

Human resources administrative assistant provides office support to the HR manager as well as the overall human resources department by maintaining personnel files, drafting correspondence and performing various other administrative functions. You need to carry out all the HR and admin functions as well as maintain the company’s culture. You will be responsible for making sure the processes and procedures are followed and well adhered to. Studio maintenance will be a crucial part of your job.

Key Responsibilities

Employee Engagement & Culture

• Assist in planning and executing Training & Development (T&D) programs and cultural events such as gratitude sessions, Year-End Party (YEP), team lunches, and other engagement initiatives.
• Plan and coordinate events that reflect the company’s culture and values.

HR Administration & Support

• Organize, compile, and update company personnel records and documentation.
• Provide administrative support to the HR Manager and Regional HR Director.
• Manage and update HR databases with employee information, including new hires, terminations, sick leaves, warnings, vacations, and days off.
• Oversee leave management and attendance tracking, ensuring accurate daily reporting.
• Assist in organizing and managing new employee orientation, onboarding, training programs, and exit processes.
• Answer employee queries and provide requested information.
• Create reports for senior management as needed.

Office & Studio Management

• Oversee daily studio operations, ensuring a positive and well-maintained work environment.
• Manage office hardware, software, and supplies, placing orders as needed.
• Handle studio maintenance and upkeep.
• Manage travel bookings as required.
• Maintain schedules, coordinate calendar activities, and handle incoming telephone calls.

Other Responsibilities

• Assist in sending and managing event publicity materials.
• Perform any other ad hoc tasks assigned by management.

Prerequisites

• Diploma or degree in human resources/administrative management
• Minimum 1 year of general administrative experience or a human resources background is preferred
• Excellent communication and interpersonal skills
• Outstanding time management and multitasking capabilities
• Strong ethics and reliable
• Cheerful and positive personality
• Someone who is able to provide solutions

Reward and benefits

• Competitive salary (compensation will be based on experience)
• Medical insurance
• Yearly reward based on performance
• Casual work environment and attire
• A solid team behind you: great people who love what they do
• A fun and a fast paced culture which promotes learning and knowledge sharing
• Opportunities for personal and professional growth offerings from our in-house Learning @ Aleph Academy, Flocket meetups, timely training for skills upgrade, workshops and conferences.

Get in touch

Please visit www.aleph-labs.com or drop us an email at [e-mail].

Aleph is an equal opportunity employer and we work in an engaging, collaborative environment, where ideas are shared freely. By uncovering insights and opportunities, we inspire everyone to dream big towards the future solutions.