HR & Admin Assistant

Homeworks Consultancy Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

Homeworks Consultancy Pte Ltd is hiring an HR & Admin Assistant in Singapore. The role involves handling employee lifecycle management, compliance with Ministry of Manpower regulations, and general administrative support. This is an excellent opportunity for fresh graduates eager to kickstart their career in HR. Enjoy perks like paid leave during Chinese New Year and a performance-based bonus.

Benefits

Chinese New Year Paid Leave

Medical Reimbursement

Performance-Based Bonus

Company Trip

Qualifications

• Fresh graduate or with limited HR experience.
• Understanding of MOM regulations is a plus.
• Ability to follow instructions and procedures.

Responsibilities

• Manage employee onboarding and offboarding processes.
• Assist with payroll processing and leave tracking.
• Ensure compliance with MOM regulations.

Skills

Attention to Detail

Communication

Proactive Team Player

Education

Fresh Graduate

Tools

Infotech HR system

Google Workspace

Job description

HR & Admin Assistant

Are you a highly organized and detail-oriented individual with a passion for supporting a thriving team? We're looking for a proactive HR & Admin Assistant to join our dynamic company and play a crucial role in our day-to-day operations. If you're eager to contribute to a positive work environment, are a fast learner, and are meticulous in your work, we want to hear from you!

What You'll Do

As our HR & Admin Assistant, you'll be responsible for a wide range of tasks, including:

• Employee Lifecycle Management: Handle end-to-end processes for staff onboarding and offboarding, ensuring a seamless and welcoming experience for all employees. This includes preparing necessary documentation, coordinating new hire orientations, and managing exit procedures.

• HR Operations: Manage daily HR tasks such as maintaining accurate and confidential HR databases, meticulous document keeping, and ensuring the precision of all employee records and files. You'll also be involved in managing employee disciplinary matters, ensuring fair and consistent application of company policies.

• Payroll & Benefits: Assist with efficient payroll processing, accurate overtime calculations, comprehensive leave tracking, and timely expense reimbursements.

• MOM Compliance & Foreign Worker Management: Be intimately familiar with the Ministry of Manpower (MOM) rules and regulations. This critical aspect of your role includes expertly applying for foreign worker work passes, effectively liaising with MOM on matters related to workplace safety, work passes, and other relevant issues, and diligently handling matters related to worker dormitories and levy waivers. You will be responsible for recruiting candidates and managing applications submitted to MOM.

• Policy Management: Assist in regularly updating company policies, ensuring they are current and compliant, and effectively communicating any changes to staff to maintain transparency and understanding.

• System Management: Proficiently utilize the Infotech HR system for all relevant HR functions, ensuring data integrity and efficient process management.

• General Administration: Provide general administrative support to ensure the smooth operation of the office, assisting with various tasks as needed.

Who We're Looking For

We're seeking a highly motivated individual who is:

• Eager to Learn: A fresh graduate or an individual with limited experience who is keen to kickstart a career in HR and administration. Your ability to learn quickly and adapt to new processes is key.

• Meticulous & Detail-Oriented: Possesses a high level of attention to detail and a meticulous approach to all tasks, ensuring accuracy in records and processes. You're someone who thrives on getting things right.

• Follows Instructions Precisely: Able to diligently follow instructions and standard operating procedures, ensuring tasks are completed accurately and efficiently.

• MOM Knowledge: Has a strong understanding and familiarity with MOM regulations and best practices, or a strong willingness to learn and become proficient in this area.

• Software Proficiency: Experience with the Infotech HR system is a significant advantage, but not a strict requirement if you're a fast learner. Proficient in using Google Workspace (Drive, Sheets, Docs) for seamless collaboration and data management.

• Tech Savvy: Comfortable and adept at using various technological tools to enhance efficiency in HR and administrative tasks.

• Independence: Demonstrates the ability to work independently, manage time effectively, and prioritize tasks efficiently in a fast-paced environment.

• Communication: Exhibits excellent communication and interpersonal skills, both written and verbal, allowing for clear and effective interactions with all levels of staff and external parties.

• Proactive Team Player: A positive attitude with a willingness to learn and grow within the HR and administrative field.

Perks & Benefits

We believe in rewarding our team members for their hard work and dedication. Join us and enjoy:

• Chinese New Year Paid Leave: Enjoy a special 5-8 days of additional paid leave during the Chinese New Year period, as our company closes to celebrate this festive occasion (exact dates vary per calendar year).

• Medical Reimbursement: We'll reimburse your medical bills for general practitioner visits (e.g., fever, flu, cough).

• Performance-Based Bonus: While we don't offer a 13th-month bonus (AWS), your hard work will be recognized with a performance bonus tied to both company and individual achievements.

• Company Trip: We organize a memorable company trip every 1-2 years to foster team bonding and create lasting memories.

Ready to Support Our Team?

If you're excited by this opportunity and ready to contribute your skills to a supportive and dynamic environment, we encourage you to apply!

Please send your resume to [e-mail] or WhatsApp [phone] (no calls, please).

We look forward to reviewing your application!