HR Admin Assistant

HEPTAGON PHOTONICS PTE. LTD.; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A multinational company in Singapore is seeking an HR Admin Assistant to manage various HR functions, support staff training initiatives, and oversee office operations. The ideal candidate will have prior HR experience, a diploma in HR or Business Administration, and proficiency in MS Office and Excel. This position offers a dynamic environment and exposure to comprehensive HR operations.

Qualifications

• Prior HR and Office administration experience preferred.
• Diploma in Human Resource Management, Business Administration, or related field required.
• Proficient in MS Office and Excel.

Responsibilities

• Involve in end-to-end HR functions including recruitment and onboarding.
• Coordinate staff training initiatives.
• Manage work pass processes and ensure compliance with regulations.
• Act as a key contact for employee queries.
• Oversee general office operations.
• Liaise with vendors for smooth operations.

Skills

Human Resource Management

Office Administration

MS Office

Excel

Education

Diploma in Human Resource Management or related field

Job description

Job Title: HR Admin Assistant

Report to: HR Manager

Duties

• Comprehensive HR Exposure – Involve in end-to-end HR functions including recruitment, onboarding/offboarding, leave & benefits administration, and employee engagement.
• Training & Development – Coordinate and support staff training initiatives to foster continuous learning and growth.
• HR Operations & Compliance – Manage work pass processes, HR systems, MSF Government-Paid Leave, NS-Pay claim and ensure compliance with relevant regulations.
• Employee Support – Act as a key contact for employee queries and provide responsive, people-first HR service.
• Office & Admin Management – Oversee general office operations including inventory, pantry, lease, equipment maintenance, and document control.
• Vendor Coordination – Liaise with vendors to ensure the operations runs smoothly.

Requirements

• Prior HR and Office administration experience preferred
• Diploma in Human Resource Management, Business Administration, or related field.
• Proficient in MS Office and Excel.