HR & Admin Assistant

SHUN YI CHENG CONTRACT ENGINEERING PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in contract engineering is seeking an HR and Admin professional to support its operations. The role involves a wide range of responsibilities including HR duties, payroll administration, coordination of employee activities, and general administrative tasks. Candidates should possess at least GCE 'N/O' Level and have two years of relevant experience, showcasing strong organizational and communication skills.

Qualifications

• At least two years of related working experience in operations/logistics or human resources.
• Able to multi-task while maintaining attention to detail.
• Positive attitude and team player.

Responsibilities

• Support HR & Operations Department in full spectrum of duties.
• Coordinate induction/orientation for new employees.
• Administer payroll and maintain employee records.

Skills

Good computer skills

Excellent English

Organization skills

People skills

Education

GCE 'N/O' Level/Diploma

Tools

Info-Tech payroll software

Microsoft Office

Job description

HR Duties

• Responsible for supporting the HR & Operations Department in full spectrum of human resource & administrative duties
• Coordinates the induction/ orientation for new employees and handles exit clearance procedures
• Handle MOM matters including work pass application/renewal/cancellation
• Workers Dormitory arrangement, Coordinate with Training & Development dept on CSOC, Coretrade & Multi-skilling matters
• Purchasing of Security bonds
• Submission of government claims & training grants
• Monitoring & keeping up to date training records
• Assist in Company Audit ISO
• License renewal & preparation of document for submission
• Administering payroll & maintaining employee records
• Monitoring & updating daily attendance of employees, administer leave/MC records and maintain a proper filing system
• Documents signature circulation that is related to Top Management
• Staff activities coordinator
• Assisting with Employee Relations
• Ad hoc HR duties assigned

Admin Duties

• Responsible in admin duties to run business operation smoothly (Emails, phone calls, billings etc.)
• Organize files and documents
• Document drafting and preparation, Data entry and filing
• To perform procurements of general supplies
• Handle reception duties and attend to guests when needed
• Assist in daily office/warehouse needs
• Liaise with warehouse, suppliers, carriers, and freight forwarders to ensure smooth flow of shipments & ensure timely delivery
• Follows company and departmental policies and procedures and internal control to promote and ensure efficient operations
• Supporting ad hoc projects as necessary

Requirements

• Minimum GCE 'N/O' Level/Diploma qualification
• At least two years of related working experience in an administrative function (operations/logistics, human resources, or administration)
• Good computer skills (Microsoft Office)
• Experienced in Info-Tech payroll software, payroll and dormitory administration will be an added advantage
• Excellent English skills, both verbal and written
• Positive attitude and Team player but able to work independently
• Able to multi-task while maintaining attention to detail and deadlines
• Possess good organization communication and people's skills
• Able to work under pressure