HR & Admin Assistant

Credevo; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A dynamic company is seeking a Management Assistant to support the CEO in administration and coordination. Responsibilities include assisting in management functions, marketing, and business development, along with preparing reports and materials for executive meetings. The ideal candidate possesses strong English communication skills, flexibility in working hours, and knowledge of business and marketing processes. This role allows for remote work with occasional travel.

Qualifications

• Basic understanding of Business, Marketing, and HR functions.
• Proficiency in English communication and administrative support.
• Experience or knowledge in medical, clinical, or pharmaceutical fields is a plus.

Responsibilities

• Assist the CEO with coordination and documentation.
• Support management in various functions.
• Prepare reports and presentations for executive meetings.
• Coordinate events to promote company products.

Skills

Business understanding

Marketing knowledge

HR functions knowledge

Proficiency in English communication

Remote office activity knowledge

Recruitment trends awareness

Medical knowledge

Tools

Google Sheets

Job description

Job Description

The Management Assistant will work in close coordination with the company's CEO and will assist in the coordination and documentation of matters related to general management and administration, including communication/coordination with relevant people, assistance to company management in relevant functions, and supporting marketing and business development activities. The Management Assistant works remotely, remains available for domestic/international travel, and coordinates with all concerned to perform related activities.

Responsibilities

• Assist the CEO with coordination and documentation related to general management and administration, including communication with relevant stakeholders.
• Support company management in various functions and assist in marketing and business development efforts.
• Coordinate activities as directed by the CEO.
• Provide support to the Business, Sales, and HR teams.
• Assist in setting up meetings, planning events, prioritizing emails and communications, managing calendars, and following up on action items.
• Work closely with internal and external stakeholders.
• Prepare reports, presentations, and materials for executive meetings, ensuring accuracy and timeliness.
• Coordinate events such as conferences, trade shows, seminars, or workshops to promote the company's products or services.
• Maintain confidentiality and discretion when handling sensitive information, including financial data, strategic plans, and personnel matters.

Required Knowledge and Skills:

• Basic understanding of Business, Marketing, and HR functions, processes, and documentation activities.
• Proficiency in English communication and administrative support.
• Knowledge of office activities in remote cultures is preferred.
• Knowledge of recruitment trends and office support skills is a plus.
• Experience or knowledge in medical, clinical, or pharmaceutical fields is welcome but not required.

Skills & Abilities:

• Flexibility to work at different hours as needed.
• Effective communication skills via video, audio, and in-person meetings.
• Ability to prepare clear and professional documents and reports.
• Proficiency in spreadsheets (Google Sheets) with formulas and functions.
• Quick learner who can work independently.
• Strong research skills and ability to analyze information.

Language Proficiency:

• Excellent written English skills, demonstrated through prior work and testing.
• Good spoken English skills with the ability to understand various international accents.