HR Admin Assistant

WHITE BEEHOON RESTAURANT PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading restaurant in Singapore is seeking an HR Admin Assistant to support day-to-day HR functions, including recruitment and administration. The ideal candidate will have at least one year of HR experience in the F&B sector, possess strong organizational skills, and be proactive in their approach. Key responsibilities include assisting with candidate communications, maintaining HR documents, and supporting the HR team in various tasks. Immediate availability is preferred.

Qualifications

• Minimum 1 year of relevant HR experience, preferably in F&B.
• Knowledge of MOM regulations.
• IT knowledge and proficiency in Microsoft Office.

Responsibilities

• Assist in recruitment tasks like posting ads and scheduling interviews.
• Maintain employee files and assist in HR documentation.
• Support the HR team with daily operations and manage HR events.

Skills

Organizational skills

Attention to detail

Communication skills

Time-management skills

Proactive attitude

Education

Diploma in Human Resources

Business Administration

Tools

Microsoft Office

HR software

Job description

Job Summary:

The HR Admin Assistant is responsible for assisting with the day-to-day HR administration tasks, including recruitment, and supporting other HR functions within the organization. The role requires attention to detail, strong organizational skills, and the ability to work in a fast-paced environment. The ideal candidate will have at least one year of relevant work experience in the F&B industry or a similar field. Knowledge of information technology systems is a plus, and the candidate should be able to start immediately.

Key Responsibilities:

1) Recruitment Support

• Assist in posting job advertisements, scheduling interviews, and communicating with candidates
• Prepare job application summaries, interview documents, and assist in onboarding process
• File and maintain recruitment records and employee documents in an organized manner

2) Administrative & HR Support

• Update and maintain employee files (digital and hardcopy) with confidentiality
• Assist in issuing letters (e.g., offer letters, confirmation letters, increment notices)
• Manage and organize HR documents for audits, MOM inspections, or internal reviews
• Help coordinate HR events, training sessions, and employee welfare initiatives

3) Support to HR Team

• Take instructions from both the HR Executive and Assistant HR Manager to assist with day-to-day operations
• Be proactive in completing assigned tasks and follow through until completion
• Alert supervisors promptly to any discrepancies or issues requiring attention

Qualifications and Requirements:

Education:

• At least Diploma in Human Resources, Business Administration, or related field.

Experience:

• At least 1 year of relevant work experience in an HR role, preferably in the F&B industry or in a similar fast paced work environment.
• Experience in recruitment and general HR administration tasks.

Skills & Knowledge:

• Knowledge of MOM regulations.
• IT system knowledge and proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Experience with HR software or systems is an advantage (Info-tech).
• Strong organizational and time-management skills.
• Attention to detail and ability to maintain confidentiality.
• Strong communication skills (both verbal and written).

Personal Attributes:

• Proactive and able to work independently with minimal supervision.
• Team-oriented and able to collaborate effectively with different departments.
• Ability to multi-task and prioritize workload in a fast-paced environment.
• A positive attitude and willingness to learn.

Additional Information:

• Immediate availability would be preferred.