HR Admin

EMERGENCIES FIRST AID & RESCUE PTE. LTD.; Singapore; On-site; SGD 45,000 - 60,000; Full time

Job summary

A leading company in emergency services is seeking a highly organized HR Admin (Executive/Senior Executive) to streamline human resources and administrative operations. The successful candidate will oversee recruitment, compliance, and training, ensuring smooth operations and adherence to regulatory standards. Ideal for someone with a minimum of 5 years of HR experience, strong communication skills, and a proactive attitude.

Qualifications

• Minimum 5 years of relevant experience in HR and administrative functions.
• Knowledge of grant application processes and tender submissions is preferred.
• Strong familiarity with HR systems (e.g., Infotech) and MOM processes.

Responsibilities

• Manage end-to-end recruitment processes, including onboarding/offboarding.
• Maintain accurate employee records and coordinate staff training.
• Prepare statutory submissions like IR8A and IR21.

Skills

Organized

Communication

Interpersonal Skills

Meticulous

Tools

Infotech

Microsoft Office Suite

Job description

Job Overview

We are seeking a highly organized and detail-oriented HR Admin (Executive / Senior Executive) to support our growing operations. This role will be responsible for overseeing a range of human resources and administrative functions, ensuring smooth day-to-day operations and compliance with regulatory requirements.

Key Responsibilities

Human Resources

• Manage end-to-end recruitment processes, including posting of job advertisements, scheduling interviews, and onboarding/offboarding processes.
• Maintain accurate employee records, including certification status (e.g., BCLS) for full-time and part-time staff.
• Coordinate staff training, certification renewals and defensive driving for operational staff when required.
• Manage payroll processes and shift input using Infotech, including troubleshooting system issues and liaising with vendors.
• Prepare statutory submissions such as IR8A, IR21, and Government-Paid Leave claims.
• Handle work pass applications, renewals, and compliance-related matters with the Ministry of Manpower (MOM), including surveys and data submissions.
• Prepare and manage HR documentation including Letters of Appointment, Termination Letters, and staff handbooks.
• Participate in HR-related meetings, including disciplinary and termination discussions.
• Coordinate staff benefits, medical claims, vaccinations, and other welfare matters.
• Assist in teaching employees how to use internal systems such as Infotech and Medinet; manage Medinet portal access and staff database.

Administrative Support

• Source and apply for relevant government grants (e.g., PSG), including preparation and submission of required documentation.
• Prepare quotations and assist with tenders and other business submissions.
• Maintain and update filing systems, both digital and physical, for HR and operational documentation.
• Order and manage office stationery and general supplies.
• Provide basic finance support, including preparing IOUs for staff cash advances and assisting with reimbursements.
• Assist with insurance renewals and provide required documentation for vehicle and HR-related coverage.

Tenders & Compliance

• Prepare and compile reports, forms, and documentation for tender submissions in line with specified requirements.
• Manage post-submission queries and correspondences with relevant agencies or stakeholders.
• Coordinate and prepare internal SOPs and documentation for audits, including TPQA (Training Partners Quality Assurance) readiness.

Requirements

• Minimum 5 years of relevant experience in HR and administrative functions.
• Knowledge of grant application processes and tender submissions is preferred.
• Strong familiarity with HR systems (e.g., Infotech) and MOM processes.
• Meticulous, organized, and able to handle confidential information with discretion.
• Proactive, with strong communication and interpersonal skills.
• Proficient in Microsoft Office Suite and comfortable with HRIS tools.

If you’re interested in this role, click ‘Apply’ to submit your updated CV, or email your CV directly to [e-mail].

Know someone suitable? Referrals are greatly appreciated!