Healthcare Operations Associate - West #HZO

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in Singapore is seeking an Administrative Coordinator to support clinical and leadership teams. This role involves managing staff schedules, coordinating training programs, and handling office logistics. Candidates should have at least a diploma and relevant experience in administrative roles, ideally in healthcare. Strong Microsoft Office skills and the ability to multitask in a fast-paced environment are essential.

Qualifications

• Minimum 2+ years of relevant administrative experience, preferably in healthcare settings.
• Strong proficiency in Microsoft Office Suite with advanced Excel skills.

Responsibilities

• Coordinate and manage logistics for clinical and leadership meetings.
• Maintain and update clinical staff rosters and schedules.
• Process monthly bills and claims, ensuring timely payment submissions.

Skills

Organizational skills

Multitasking

Communication

Attention to detail

Education

Diploma in any discipline

Tools

Microsoft Office Suite

Job description

Working Hours: 5 days office hours

Salary: Up to $3.5K

Location: West

Job Scope:

1. Administrative Coordination and Meeting Management

• Maintain and update comprehensive clinical staff rosters, including leave schedules and on-call arrangements for clinicians, administrators, and allied health professionals

• Coordinate and manage logistics for regular clinical and leadership meetings, including scheduling, room bookings, and follow-up actions

• Manage complex calendars for leadership team, ensuring efficient time management

2. Training and Development Support

• Coordinate training plans with internal stakeholders and external vendors for RHSO staff

• Manage training records, track Continuing Professional Education (CPE) points, and facilitate CPE point applications

• Document and report on training programs and progress

• Process EPIC system access requests for staff

3. Office and Facility Management

• Liaise with Facility Management, vendors, and CIFO to address and resolve office maintenance issues promptly

• Process monthly bills and claims, ensuring timely submission for payment

• Conduct comprehensive office orientations for new hires, including safety and security briefings

• Manage office access control for staff across RHSO locations

• Support weekend community health events as needed

Job Requirements:

• Min. Diploma in any discipline

• Min. 2+ years of relevant administrative experience, preferably in healthcare settings

• Strong proficiency in Microsoft Office Suite, with advanced Excel skills

• Excellent organizational and multitasking abilities

• Strong communication skills and attention to detail

• Ability to work independently and collaboratively in a fast-paced environment

For interested applicants, please send your updated resume to: [e-mail]
All candidates’ information will be treated with the strictest confidence
Melissa Zhang Zhiqi (Mezzo)
R2197564
Recruit Express Pte Ltd
99C4599