Healthcare Executive Assistant (Strong Admin and Coordination / Manage Calendar Scheduling / Me[...]

Recruit Express Pte Ltd.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A healthcare organization in Singapore is seeking a Healthcare Executive Assistant to provide comprehensive administrative support. Responsibilities include managing meeting logistics, coordinating training programs, and handling office management tasks. The ideal candidate possesses a diploma and at least 2 years of administrative experience in healthcare, with strong proficiency in Microsoft Office and excellent organizational skills.

Qualifications

• Minimum 2 years of relevant administrative experience, preferably in healthcare.
• Strong proficiency in Microsoft Office Suite, especially Excel.
• Ability to work in fast-paced environments.

Responsibilities

• Coordinate and manage logistics for clinical and leadership meetings.
• Document and report on training programs and progress.
• Manage complex calendars for leadership team.

Skills

Organizational skills

Communication skills

Microsoft Office Suite

Attention to detail

Education

Diploma in any discipline

Job description

Healthcare Executive Assistant (Strong Admin and Coordination / Manage Calendar Scheduling / Meeting) Up 3.5K #HJC

The key responsibilities include:

1. Administrative Coordination and Meeting Management
• Maintain and update comprehensive clinical staff rosters, including leave schedules and on-call arrangements for clinicians, administrators, and allied health professionals
• Coordinate and manage logistics for regular clinical and leadership meetings, including scheduling, room bookings, and follow-up actions
• Manage complex calendars for leadership team, ensuring efficient time management

2. Training and Development Support
• Coordinate training plans with internal stakeholders and external vendors for staff
• Manage training records, track Continuing Professional Education (CPE) points, and facilitate CPE point applications
• Document and report on training programs and progress
• Process EPIC system access requests for staff

3. Office and Facility Management
• Liaise with Facility Management, vendors, and CIFO to address and resolve office maintenance issues promptly
• Process monthly bills and claims, ensuring timely submission for payment
• Conduct comprehensive office orientations for new hires, including safety and security briefings
• Manage office access control for staff across locations
• Support weekend community health events as needed

Requirements:
• Diploma in any discipline
• 2+ years of relevant administrative experience, preferably in healthcare settings
• Strong proficiency in Microsoft Office Suite, with advanced Excel skills
• Excellent organizational and multitasking abilities
• Strong communication skills and attention to detail
• Ability to work independently and collaboratively in a fast-paced environment

TELE me at @jacechooo or WA me at https://wa.me/[phone] NOW!
Interested candidates please submit your resume to [e-mail]


Jace Choo Oi Kei
Personnel EA License No.: R1875164
Recruit Express Pte Ltd (EA Licence No.: 99C4599)