Healthcare Admin Manager

JOBSTUDIO PTE LTD; Singapore; On-site; SGD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a highly organized Executive Assistant to provide top-tier support to the Executive Director. In this dynamic role, you will manage complex calendars, facilitate high-level meetings, and ensure seamless operations within the leadership office. Your strategic thinking and excellent communication skills will be vital in preparing executive-level documents and engaging with diverse stakeholders. If you thrive in a fast-paced environment and have a passion for service excellence, this is the perfect opportunity to make a significant impact in a mission-driven organization.

Qualifications

• 8-10 years of experience supporting senior executives in healthcare.
• Strong organizational skills and ability to manage multiple deadlines.
• Excellent written and verbal communication skills.

Responsibilities

• Provide executive-level support, including calendar management and travel arrangements.
• Prepare high-quality briefing materials and presentations.
• Coordinate key strategic initiatives and track action items.

Skills

Executive Support

Calendar Management

Stakeholder Engagement

Strategic Thinking

Communication Skills

Microsoft Office

Organizational Skills

Confidentiality

Education

Bachelor Degree in Healthcare Administration

Bachelor Degree in Business

Bachelor Degree in Communications

Tools

Microsoft Teams

SharePoint

Canva

Adobe Suite

Lucidchart

Generative AI Tools

Job description

What you'll be doing

• Provide executive-level support to the Executive Director, including complex calendar management, meeting coordination, and travel arrangements

• Serve as the primary liaison for internal and external stakeholders, managing communications with professionalism and discretion

• Coordinate and track key strategic initiatives, ensuring timely follow-through and alignment with institutional goals

• Prepare high-quality briefing materials, presentations, reports, and talking points for internal and external engagements

• Oversee the smooth operations of the leadership office, including documentation, correspondence, and meeting logistics

• Lead and manage special cross-functional projects, ensuring timely and effective execution in collaboration with relevant departments

• Draft and review internal communications, maintaining alignment with organisational values and direction

• Facilitate high-level leadership meetings, track key action items, and follow up on execution

• Consolidate and analyse data to generate reports and dashboards for senior management and board updates

• Support performance monitoring efforts by coordinating inputs on institutional KPIs and reporting to relevant authorities

• Coordinate engagement activities with partners, donors, government bodies, and external collaborators

• Provide flexible support across leadership office functions, contributing to broader organisational needs

• Maintain a high level of professionalism, confidentiality, and service excellence in a dynamic and mission-driven environment

What we're looking for

• Bachelor Degree level in Healthcare Administration/ Business/ Communications or related studies

• 8 - 10 years of relevant experience, including direct support or administrative leadership for senior executives within healthcare industry

• Demonstrated ability to manage complex calendars, confidential correspondence, and high-level coordination with sound judgment

• Strong strategic thinking and organisational skills; able to prioritise and manage multiple deadlines efficiently

• Excellent written and verbal communication skills; adept at preparing executive-level documents and presentations

• Strong interpersonal skills with proven stakeholder engagement experience across diverse internal and external groups

• High level of professionalism, emotional intelligence, and a proactive, service-driven mindset

• Proficient in Microsoft Office; familiarity with multiple tools such as Teams, SharePoint, Canva, Adobe Suite, Lucidchart, or generative AI tools is advantageous

• Self-motivated and adaptable; able to work independently in a dynamic, fast-paced environment

• Demonstrates integrity and discretion in handling sensitive and confidential matters

Interestedapplicants,kindly furnish us with your full and detailed resume in MS Words format and click "Apply Now" button.

We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.

JobStudio will not solicit any money, request to use your bank account for business or request you to transfer any monies to any parties.Please be aware of scams impersonating JobStudio and our employees. You may call our office directly for verification. We will not be liable for any loss arising from scams.

JOBSTUDIO PTE LTD

EA License No: 10C4754

EA Personnel: Stephanie Toh

EA Personnel Reg No: R1217674