Head of Facilities (APAC)

Zuellig Pharma Pte Ltd; Singapore; On-site; SGD 120,000 - 180,000; Full time

Job summary

A leading healthcare solutions company in Singapore is seeking a Head of Facilities. This role is crucial for managing infrastructure and ensuring the operational excellence of diverse real estate facilities supporting pharmaceutical distribution. The ideal candidate should have a strong background in facilities engineering, leadership, and project management.

Benefits

Flexible work-life balance

Empowering growth opportunities

Inclusive work environment

Total Rewards program for well-being

Qualifications

• 10+ years of facilities engineering experience, with a strong background in the pharmaceutical or logistics sectors.
• Demonstrated experience in managing teams of engineers and technicians.
• Knowledge of Building Systems like MEP and automated warehouse systems is a plus.

Responsibilities

• Develop and implement standardized policies for maintenance of facilities.
• Oversee upkeep of utilities equipment and lead continuous improvement projects.
• Manage vendor relationships and established contracts ensuring quality service.

Skills

Leadership

Problem Solving

Communication

Strategic Thinking

Education

Degree in Engineering, Facility Management, or Architecture

Tools

Project Management Tools

Job description

About US:

Zuellig Pharma is a leading healthcare solutions company in Asia, and our purpose is to make healthcare more accessible to the communities we serve. We provide world class distribution, digital, and commercial services to support the growing healthcare needs in this region.

The company was started a hundred years ago and has grown to become a multibillion-dollar business covering 17 markets with over 12,000 employees. Our people serve more than 200,000 medical facilities and work with over 450 clients, including the top 20 pharmaceutical companies in the world

Purpose of the Role:

The Head of Facilities is responsible for establishing and enforcing comprehensive standards, policies, procedures and guidelines for the optimal management of the company’s real estate portfolio, maintenance and operation of the company's diverse infrastructures, including offices, warehouses, cross-docks, and other logistics facilities across the enterprise, as well as the program management of real estate related capital improvement projects in the region.

This role is critical to ensuring that all facilities support the seamless distribution of pharmaceutical products through efficient engineering and robust maintenance practices.

Expectations of the Role:

Policy Standardization and Development:

• Develop and implement standardized policies and procedures for the maintenance and upkeep of all company facilities, ensuring consistency and quality across locations.

• Establish guidelines for the operation and maintenance of critical systems, emphasizing safety, reliability, and operational excellence.

• Develop Facility Management & Engineering Site Manuals that incorporate both standard procedures and country/site specific considerations (e.g. adherence to local regulations, customer requirements)

Infrastructure Maintenance and Improvement:

• Oversee the upkeep and repair of all utilities equipment, with a focus on essential temperature-controlled facilities to ensure the integrity of sensitive pharmaceutical products.

• Lead initiatives for continuous improvement projects, enhancing the infrastructure's efficiency and responsiveness to business needs.

• Establish a work order management system linked to building equipment with a reporting dashboard

Equipment Management:

• Manage the maintenance of material handling equipment, such as forklifts and Very Narrow Aisle (VNA) machines, ensuring they operate safely and efficiently.

• Supervise the upkeep and functionality of automated warehousing systems to optimize storage and retrieval operations.

• Expand work order management system to include material handling equipment and automation system

Vendor Selection and Management:

• Establish and manage relationships with vendors, selecting partners that meet the company’s standards and contribute to cost-effective and efficient service delivery.

• Oversee contract negotiations and performance evaluations to ensure services align with business objectives and fiscal policies

• Identify opportunities to consolidate vendors for more effective performance management

• Implement frame contracts with KPI linked fee structures

Facilities Engineering and Additional Responsibilities:

• Implement best practices in facilities engineering, including sustainable and energy-efficient measures to reduce environmental impact.

• Coordinate with cross-functional teams to align facility operations with broader business strategies, ensuring facilities enhance productivity and support organizational goals

Resource Management and Controls

• Propose regional engineering budgets and resource allocation

• Review and approve market budgets and resource allocation

• Monitor efficient and effective use of budget and resources

Real Estate Strategy and Transaction Management

• Define real estate strategy to support delivery of business operational strategy

• Provide governance for real estate transactions

• Define go to market strategy for transactions (broker partners and strategic landlord partners) to optimize company buy

Construction and Program Management

• Develop and manage real estate programs within the region.

• Steer and manage projects to optimize benefits to the company

• Develop construction and fit-out standards

Portfolio Management and Data Integrity

• Develop and maintain property database

• Develop and maintain KPIs for real estate performance

Attributes Required:

Must-Have

• A degree in Engineering, Facility Management, Architecture, or a related field is essential. This provides foundational knowledge in engineering principles, design, and facility management practices.

• At least 10 of relevant facilities engineering experience, with a strong background in managing complex facilities across multiple locations, preferably in the pharmaceutical or logistics sectors.

• Demonstrated experience in a senior managerial or leadership role, managing teams of engineers and technicians, and overseeing facility operation

Advantage to Have:

• Knowledge of Building Systems: In-depth knowledge of mechanical, electrical, and plumbing (MEP) systems, as well as familiarity with automated warehouse systems and material handling equipment.

• Project Management: Experience with project management methodologies and tools to oversee facility improvement projects effectively.

• Regulatory Knowledge: Familiarity with industry regulations, health and safety standards, and compliance requirements specific to the pharmaceutical sector.

• Leadership and Communication: Strong leadership capabilities, with excellent communication skills to interface with cross-functional teams and external stakeholders.

• Problem Solving and Strategic Thinking: Ability to analyze complex problems, develop innovative solutions, and make strategic decisions that positively impact facility operations.

Why Join Zuellig Pharma:

• We are committed to fostering an inclusive environment where our employees can learn, grow, and achieve shared success.

• We champion diversity, equity, and inclusion, ensuring every individual feels valued, respected, and treated fairly.

• As a leading multimarket healthcare solutions provider, we empower our employees gain comprehensive knowledge and expertise in the dynamic healthcare industry across the region.

• Enjoy the flexibility to effectively balance your work and personal life while taking charge of your career journey through our empowering growth opportunities.

• Our Total Rewards program is designed to support your overall well-being in every aspect