Head of Administration & Operations

HASTECH ENGINEERING PTE. LTD.; Singapore; On-site; SGD 78,000 - 134,000; Full time

Job summary

HASTECH ENGINEERING PTE. LTD. is seeking an experienced Administration Manager to oversee the companys administrative operations and optimize day-to-day activities in Singapore.

The role requires strong leadership, organisational, and communication skills to coordinate with departments, suppliers, and clients. The successful candidate will develop policies, manage budgets, supervise staff, and ensure compliance with regulatory requirements while driving workflow efficiency and business planning

Qualifications

• 5+ years of experience in administration, office management, or business operations.
• Diploma or degree in Business Administration, Management, or related field preferred.
• Strong leadership, organisational, communication, and interpersonal skills.
• Excellent knowledge of office administration, documentation, and reporting procedures.
• Proficiency in Microsoft Office applications: Word, Excel, PowerPoint.

Responsibilities

• Oversee and manage the company's daily administrative operations and office activities.
• Develop and implement administrative policies, procedures, and operational guidelines.
• Supervise administrative staff, assign duties, monitor performance, and provide guidance.
• Manage office budgets, operational expenses, procurement, and resource allocation.
• Coordinate with management, departments, suppliers, clients, and external stakeholders.
• Maintain accurate records, business documents, contracts, reports, and confidential company information.
• Prepare management reports, operational summaries, correspondence, and administrative documentation.
• Monitor office facilities, equipment, inventory, and maintenance requirements.
• Ensure administrative processes comply with applicable company policies and regulatory requirements.
• Identify opportunities to improve workflow, productivity, and operational efficiency.
• Assist senior management with business planning, project coordination, and implementation of administrative strategies.
• Handle staff administration, including attendance records, leave administration, and personnel documentation.
• Coordinate meetings, appointments, business travel arrangements, and corporate events.
• Liaise with relevant departments to resolve operational issues and ensure timely completion of administrative tasks.
• Maintain a professional working environment and support the company's overall business objectives.

Skills

Leadership

Organisational skills

Communication

Problem-solving

Team management

Education

Diploma or degree in Business Administration, Management, or related field

Tools

MS Office (Word, Excel, PowerPoint)

Job description

HASTECH ENGINEERING PTE. LTD. is seeking an experienced Administration Manager to oversee the companys administrative operations and optimize day-to-day activities in Singapore.

The role requires strong leadership, organisational, and communication skills to coordinate with departments, suppliers, and clients. The successful candidate will develop policies, manage budgets, supervise staff, and ensure compliance with regulatory requirements while driving workflow efficiency and business planning