Grants & Admin Executive (Secretariat Support) / Up $3700 / 6 Months

PERSOLKELLY Singapore Pte Ltd (Formerly Kelly Services Singapore Pte Ltd); Singapore; On-site; SGD 30,000 - 60,000; Full time

Job summary

An established industry player in the healthcare sector is seeking a Grants & Admin Executive to provide vital secretariat support. This role involves managing grant applications, ensuring compliance with funding guidelines, and coordinating logistics for research events. The ideal candidate will possess excellent communication skills and be proficient in Microsoft Office. This is a fantastic opportunity for a motivated individual looking to contribute to impactful research initiatives while gaining valuable administrative experience in a supportive environment.

Qualifications

• Min. Degree holder with about 1 year of working experience.
• Experience in grant management and general administration.

Responsibilities

• Identify funding opportunities and assist in grant applications.
• Organise meetings and coordinate logistics for research-related events.

Skills

Grant Management

General Administration

Excellent Communication Skills

Microsoft Office Proficiency

Education

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Grants & Admin Executive (Secretariat Support)

Healthcare Industry

Duration: 6 months (Maternity Cover)

Working Location: Kent Ridge HQ (Walking distance from MRT)

Working hours: 08.30am – 6.00pm (Monday to Thursday), 08.30am – 5.30pm (Friday)

Job Responsibilities

Grants management

· Identify and disseminate relevant funding opportunities

· Assist faculty and researchers in identifying and applying for research grants

· Coordinate and review grant proposals to ensure completeness and compliance with funding guidelines

· Prepare budgets and financial projections for grant applications

· Manage post-award grant administration, including financial tracking, reporting, audits, contractual matters, tracking research outputs, and compliance with funding requirements

· Ensure adherence to institutional and funder policies, including ethical and financial guidelines

· Liaise with internal stakeholders (finance, HR, procurement) and external funding agencies

· Report preparation

Administration

· Organise and schedule meetings, liaising with speakers and participants to confirm dates, times, and agendas, follow up on outstanding matters

· Coordinate logistics for research-related events, workshops, and grant-related briefings.

· Prepare and circulate publicity materials, announcements, and event invitations.

· Handle travel arrangements, accommodation, and honoraria for invited speakers and/or Department’s academic visitors

· Support internal and external communication efforts, including drafting emails, newsletters, and reports.

· Any other tasks delegated by DOA and/or HOD DFM to support the smooth operation of the department.

Job Requirements

· Min. Degree holder with about 1 year of working

· Grant management: pre-award, award, post-award;

· General administration, including liaising to support academic visitors;

· Secretariat support for meetings, collation of agenda, materials, follow-up on outstanding items

· Excellent communications skills

· Proficiency in Microsoft Office (e.g. Word, Excel, Ppt, Outlook)

Interested candidates, please click on the following link to begin your job search journey and submit your curriculum vitae (CV) directly through the official PERSOLKELLY job application platform - GO. https://sg.go.persolkelly.com/job/apply/12335

Contact number: 9129 5112

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and CV, you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for account creation in GO and the purposes set out in the Privacy Policy https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with GO’s Terms of Use https://go.persolkelly.com/Tac and the Privacy Policy. If you wish to withdraw your consent, please email us at [e-mail]. Please feel free to contact us if you have any queries.

PERSOLKELLY Singapore Pte Ltd • UEN No. 200007268E• EA License No. 01C4394• Reg. • R25127720 • Kenneth Isaac Peter