Global Banking & Markets, Executive Assistant, Singapore

NCAA (National Collegiate Athletic Association); Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An established industry player is looking for a proactive Assistant to support senior management in a fast-paced environment. This role involves managing schedules, handling travel arrangements, and ensuring smooth administrative operations. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to juggle multiple priorities effectively. Join a dynamic team where your contributions will be valued, and help drive success through your proactive approach and strong communication skills. This is a fantastic opportunity to grow in a vibrant and supportive workplace.

Qualifications

• Ability to manage multiple tasks and priorities effectively.
• Experience in handling confidential information with discretion.

Responsibilities

• Schedule meetings and manage inbox and calendar for senior management.
• Prepare complex travel arrangements and handle administrative tasks.

Skills

Organizational Skills

Time Management

Attention to Detail

Communication Skills

Proactivity

Teamwork

Microsoft Office

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

HOW YOU WILL FULFILL YOUR POTENTIAL
Global Banking & Markets is seeking an Assistant to support senior management and various teams within the business and be part of a broader team of Assistants based in Singapore. This is an excellent opportunity that requires the ability to multi-task effectively and be proactive in a fast-paced, dynamic environment.

Job Summary

• Schedule meetings, manage inbox and calendar.
• Handle day to day administrative responsibilities for senior management within the FICC & Equities business.
• Prepare complex international and domestic travel arrangements including: booking flights, visa applications, accommodation, foreign currency orders, chauffeur cars, arranging meetings and preparation of itineraries.
• Act as gatekeeper, screening phone calls and email, responding or delegating to ensure timely response.
• Handle extremely confidential and proprietary information with utmost discretion.
• Handle invoices and expenses ensuring all are paid on time while adhering to strict compliance guidelines.
• Professional communication skills are essential for reading email on a daily basis and passing messages.
• Confidentiality is critical for all communications.
• Various administrative and ad hoc tasks.

SKILLS & EXPERIENCE WE'RE LOOKING FOR

• Basic Qualifications
• Hardworking, good judgment, flexible and motivated to work in a fast-paced environment.
• Attention to detail, proactive and efficient with the proven ability to take initiative.
• Organized; good time management skills; ability to multi-task and manage conflicting priorities.
• Outgoing, self-confident, energetic and friendly demeanor.
• Exhibits curiosity, creativity and quick thinking.
• Team player who can work and contribute in a team environment to achieve goals.
• Responsible and responsive - willing to go the extra mile.
• Experienced in Microsoft Office: Outlook, Word, Excel, PowerPoint and comfortable learning new technologies/applications.
• Excellent telephone communication skills.
• Able to handle confidential information appropriately.