Global Banking & Markets, Executive Assistant, Singapore

HOW YOU WILL FULFILL YOUR POTENTIAL
Global Banking & Markets is seeking an Assistant to support senior management and various teams within the business and be part of a broader team of Assistants based in Singapore. This is an excellent opportunity that requires the ability to multi-task effectively and be proactive in a fast-paced, dynamic environment.

Job Summary

• Schedule meetings, manage inbox and calendar.
• Handle day to day administrative responsibilities for senior management within the FICC & Equities business.
• Prepare complex international and domestic travel arrangements including: booking flights, visa applications, accommodation, foreign currency orders, chauffeur cars, arranging meetings and preparation of itineraries.
• Act as gatekeeper, screening phone calls and email, responding or delegating to ensure timely response.
• Handle extremely confidential and proprietary information with utmost discretion.
• Handle invoices and expenses ensuring all are paid on time while adhering to strict compliance guidelines.
• Professional communication skills are essential for reading email on a daily basis and passing messages.
• Confidentiality is critical for all communications.
• Various administrative and ad hoc tasks.

SKILLS & EXPERIENCE WE'RE LOOKING FOR

• Basic Qualifications
• Hardworking, good judgment, flexible and motivated to work in a fast-paced environment.
• Attention to detail, proactive and efficient with the proven ability to take initiative.
• Organized; good time management skills; ability to multi-task and manage conflicting priorities.
• Outgoing, self-confident, energetic and friendly demeanor.
• Exhibits curiosity, creativity and quick thinking.
• Team player who can work and contribute in a team environment to achieve goals.
• Responsible and responsive - willing to go the extra mile.
• Experienced in Microsoft Office: Outlook, Word, Excel, PowerPoint and comfortable learning new technologies/applications.
• Excellent telephone communication skills.
• Able to handle confidential information appropriately.