Global Banking & Markets, Executive Assistant, Singapore

BMO Harris Bank; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in Global Banking & Markets is seeking an Assistant in Singapore to support senior management through various administrative responsibilities. The role involves multitasking in a fast-paced environment, managing schedules, travel arrangements, and confidential communications. The ideal candidate must exhibit strong organizational skills, attention to detail, and good judgment while being proactive and responsive to the needs of senior management.

Qualifications

• Hardworking and motivated to work in a fast-paced environment.
• Proactive with the ability to take initiative.
• Outgoing and friendly demeanor.

Responsibilities

• Schedule meetings and manage inbox and calendar for senior management.
• Prepare complex travel arrangements including bookings and itineraries.
• Handle invoices and expenses while ensuring compliance.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Team player

Tools

Microsoft Office

Job description

HOW YOU WILL FULFILL YOUR POTENTIAL
Global Banking & Markets is seeking an Assistant to support senior management and various teams within the business and be part of a broader team of Assistants based in Singapore. This is an excellent opportunity that requires the ability to multi-task effectively and be proactive in a fast-paced, dynamic environment.
Job Summary

• Schedule meetings, manage inbox and calendar.
• Handle day to day administrative responsibilities for senior management within the FICC & Equities business
• Prepare complex international and domestic travel arrangements including: booking flights, visa applications, accommodation, foreign currency orders, chauffeur cars, arranging meetings and preparation of itineraries
• Act as gatekeeper, screening phone calls and email, responding or delegating to insure timely response
• Handle extremely confidential and proprietary information with utmost discretion
• Handle invoices and expenses ensuring all are paid on time while adhering to strict compliance guidelines
• Professional communication skills are essential for reading email on a daily basis and passing messages.
• Confidentiality is critical for all communications.
• Various administrative and ad hoc tasks

SKILLS & EXPERIENCE WE'RE LOOKING FOR

• Basic Qualifications
• Hardworking, good judgment, flexible and motivated to work in a fast paced environment
• Attention to detail, proactive and efficient with the proven ability to take initiative
• Organized; good time management skills; ability to multi-task and manage conflicting priorities
• Outgoing, self-confident, energetic and friendly demeanor
• Exhibits curiosity, creativity and quick thinking
• Team player who can work and contribute in a team environment to achieve goals
• Responsible and responsive - willing to go the extra mile
• Experienced in Microsoft Office: Outlook, Word, Excel, PowerPoint and comfortable learning n new technologies/applications
• Excellent telephone communication skills
• Able to handle confidential information appropriately