General Manager

BRITISH TEOCHEW PTE. LTD.; Singapore; On-site; SGD 150,000 - 200,000; Full time

Job summary

A leading company in Singapore is seeking an efficient and proactive Personal Assistant to provide comprehensive administrative support to the Director. Responsibilities include handling various administrative tasks, managing the Director's schedule, and maintaining confidentiality. The ideal candidate should have a Bachelor's degree, be proficient in Mandarin and English, and possess excellent organizational skills. This role offers a dynamic work environment and the opportunity to support a senior executive.

Qualifications

• Experience in providing comprehensive administrative support to senior executives.
• Ability to multitask and meet tight deadlines.

Responsibilities

• Handle a wide range of administrative tasks for the Director.
• Manage and coordinate the Director’s schedule.
• Screen and prioritize incoming communications.
• Coordinate with external vendors and suppliers.
• Assist with personal tasks for the Director.
• Maintain confidentiality in all matters.

Skills

Proficiency in Mandarin

Proficiency in English

Excellent organizational skills

Strong communication skills

Discretion and confidentiality

Strong problem-solving skills

Education

Bachelor’s degree or higher in a relevant field

Job description

We are looking for an efficient and proactive Personal Assistant to provide comprehensive administrative support to the Director.

Responsibilities:

• Handle a wide range of administrative tasks, both business and personal, to ensure the Director’s daily activities run smoothly.
• Manage and coordinate the Director’s schedule, including organizing appointments, meetings, and travel arrangements.
• Act as the first point of contact, screening and prioritizing incoming communications such as calls, emails, and mail.
• Coordinate and negotiate with external vendors and suppliers.
• Assist with personal tasks, such as managing personal appointments, reservations, events, and handling personal errands.
• Perform additional duties as assigned by the Director.
• Maintain confidentiality in all business and personal matters.

Job Requirements:

• Bachelor’s degree or higher in a relevant field.
• Proficiency in both Mandarin and English for frequent verbal and written communication, enabling effective interaction with Mandarin-speaking stakeholders.
• Experience in providing comprehensive administrative support to senior executives.
• Excellent organizational and time-management skills, with the ability to multitask and meet tight deadlines.
• Strong communication skills, both written and verbal, capable of interacting professionally at all levels.
• Discretion and confidentiality when handling sensitive information.
• Flexibility and adaptability in performing tasks.

Preferred Qualifications:

• Experience working as a Personal Assistant or Executive Assistant.
• Strong problem-solving skills, with the ability to identify and resolve issues effectively.