GENERAL ADMINISTRATIVE EXECUTIVE

ML'VE HEALTH CARE ACADEMY PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A healthcare academy in Singapore is seeking an experienced office administrator to manage day-to-day operations efficiently. Key responsibilities include overseeing office management, handling correspondence, managing logistics, and ensuring compliance with company policies. The ideal candidate has a Bachelor's degree in business administration and proven experience in similar roles. Proficiency in MS Office and strong communication skills are essential.

Qualifications

• Proven experience in office administration or related roles (usually 1-5 years).
• Strong attention to detail.
• Ability to work independently and adapt in a fast-paced environment.

Responsibilities

• Oversee and maintain office facilities/equipment & supplies.
• Handle phone calls, emails, and correspondence.
• Arrange meetings, appointments, and event schedules.
• Manage inventory/stock and purchases.
• Organize and maintain filing systems for documents.
• Handle invoicing and account receivables/payables.
• Ensure compliance with company policies.

Skills

Strong organizational skills

Excellent written and verbal communication

Proficient in MS Office Suite

Problem-solving ability

Interpersonal skills

Education

Bachelor's degree in business administration or related field

Tools

MS Office Suite

Job description

GAO is responsible for managing, coordinating and overseeing the various day-to-day administrative operations/tasks/functions within Organization and/or Group to ensure seamless & efficient support & implementation of policies and/or procedures.

Responsibilities

• Office Management: Oversee and maintain in good order & hygiene, the office facilities/equipment & supplies.
• Communication: Handle phone calls, emails, and other correspondence. Prepare, proofread, update, report and/or summarize relevant correspondences to management.
• Coordination: Arrange meetings, appointments, and events schedules, travel/accommodation, if any.
• Logistics: Manage organizations’ inventory/stock, compare quotation & make purchase.
• Document Management: Organize, maintain, safekeep (including archive) both physical and digital document to ensure proper filing systems.
• Finance: Handle invoicing, account receivables & receipts, as well as account payables & preparing payments.
• Compliance: Ensure admin/operations are compliant with company policies and legal requirements & assist in the implementation of organizational protocols & procedures.
• Project Management: Support the management of special projects or organizational initiatives as assigned including tracking progress & providing updates on project statuses.

Requisites

• Education: Bachelor's degree in business administration, management, or related field (or equivalent experience) is preferred.
• Experience: Proven experience in office administration or related roles (usually 1-5 years).
• Skills: Strong organizational and multitasking skills. Excellent written and verbal communication skills. Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office management software. Strong attention to detail and problem-solving ability.
• Personal Traits: Ability to work independently and as part of a team. Adaptability in a fast-paced work environment. Strong interpersonal and customer service skills.