GENERAL ADMINISTRATIVE EXECUTIVE

ML'VE HEALTH CARE ACADEMY PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A healthcare academy in Singapore is seeking an Office Manager to oversee daily administrative operations. You will manage office facilities, handle correspondence, coordinate meetings, and ensure compliance with policies. Ideal candidates have a Bachelor's degree in business administration and 1-5 years of experience in office administration. Strong organizational and communication skills are essential for this role.

Qualifications

• Proven experience in office administration or related roles (1-5 years).
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.

Responsibilities

• Oversee and maintain office facilities and supplies.
• Handle phone calls, emails, and correspondence.
• Arrange meetings, appointments, and events.

Skills

Organizational skills

Communication skills

Multitasking

Attention to detail

Customer service skills

Education

Bachelor's degree in business administration, management, or related field

Tools

MS Office Suite

Office management software

Job description

GAO is responsible for managing, coordinating and overseeing the various day-to-day administrative operations/tasks/functions within Organization and/or Group to ensure seamless & efficient support & implementation of policies and/or procedures.

Key Responsibilities:

Office Management: Oversee and maintain in good order & hygiene, the office facilities/equipment & supplies.

Communication: Handle phone calls, emails, and other correspondence. Prepare, proofread, update, report and/or summarize relevant correspondences to management.

Coordination: Arrange meetings, appointments, and events schedules, travel/accommodation, if any.

Logistics: Manage organizations' inventory/stock, compare quotation & make purchase.

Document Management: Organize, maintain, safekeep (including archive) both physical and digital document to ensure proper filing systems.

Finance: Handle invoicing, account receivables & receipts, as well as account payables & preparing payments.

Compliance: Ensure admin/operations are compliant with company policies and legal requirements & assist in the implementation of organizational protocols & procedures.

Project Management: Support the management of special projects or organizational initiatives as assigned including tracking progress & providing updates on project statuses.

Requisites:

Education: Bachelor's degree in business administration, management, or related field (or equivalent experience) is preferred.

Experience: Proven experience in office administration or related roles (usually 1-5 years).

Skills: Strong organizational and multitasking skills. Excellent written and verbal communication skills. Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office management software. Strong attention to detail and problem-solving ability.

Personal Traits: Ability to work independently and as part of a team. Adaptability in a fast-paced work environment. Strong interpersonal and customer service skills.