Front Office Supervisor

IBIS Singapore on Bencoolen; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A dynamic hospitality environment is seeking a Front Office Supervisor to manage front desk operations at a leading hotel. The role involves ensuring high service levels, training staff, and resolving guest issues while overseeing daily operations. Ideal candidates have a hospitality management background and strong leadership qualities.

Qualifications

• Minimum of 3 years of relevant experience in a similar capacity.
• Previous experience in a leadership role is an asset.
• Able to train existing and new team members.

Responsibilities

• Manage day-to-day operations of the front desk.
• Assist in review of staffing roster for efficient deployment.
• Coordinate with housekeeping to ensure timely room cleanings.

Skills

Interpersonal Skills

Problem-solving

Leadership

Service-focused Personality

Education

Bachelor's Degree or Diploma in Hospitality Management

Tools

Opera PMS

Job description

The Front Office Supervisor is directly responsible for the day-to-day operations of the Front Desk while on duty. They are leading the team to ensure that the Reception operations run smoothly at all times and supporting Receptionists in their day-to-day tasks. On a broader scale, the Front Office Supervisor is to ensure that all of the hotel’s guests are greeted, assisted with a level of service, and welcomed in a genuine, warm way at all times.

• Assist the Duty Manager in ensuring smooth operations at the front office.

• Assist the Duty Manager in reviewing the staffing roster at the commencement of the shift to ensure the best deployment for maximum efficiency.

• Able to assist the Guest Service Executive in resolving any operational issues.

• Assist the Duty Manager in controlling room inventory. Managed allocations according to hotel directives. Plan room allocation and prepare arrivals, bearing in mind any special requests.

• Coordinating with housekeeping daily to ensure rooms are cleaned on time, departures are checked out timely, and VIP arrivals are checked.

• Update PMS (Opera) and be able to use the program as an expert for the Front Office area. Able to train others to do so, too.

• Promote, develop, and maintain strong working relations, ensuring that your shift/team runs smoothly and guests are greeted professionally, in a Heartist manner.

• Identify the person to whom he/she is speaking and the subject of the request, and direct the guest accordingly.

• Monitor performance standards, reporting issues/concerns as needed.

• Able to assist the Duty Manager in handling guests’ requests and complaints.

• Able to train all existing and new team members.

• Able to assist the ALL Star & in general be a Loyalty Ambassador who consistently promotes our Loyalty programs (Accor Live Limitless & ALL Plus).

• Able to assist the Assistant/Front Office Manager in monitoring and checking on retroclaims.

• Strive to implement the Accor Vision and demonstrate active use of the Accor Values

Requirements:

• Bachelor's Degree or Diploma in Hospitality Management or equivalent

• Minimum of 3 years of relevant experience in a similar capacity

• Previous experience in a similar leadership role is an asset

• A service-focused personality is essential

• Prior experience working with Opera or a related system

• Strong interpersonal and problem-solving abilities and the ability to lead by example