Front Office Receptionist (Floater)

Canon Singapore; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

Canon Singapore is seeking a receptionist for a 12-month contract to handle front desk responsibilities, client interaction, and resource management for meeting rooms. The ideal candidate possesses a positive demeanor, strong communication skills, and proficiency in MS Office, ready to begin immediately or on short notice.

Qualifications

• Minimum GCE 'O' Level required.
• Outgoing with proven work experience as a receptionist or similar role.
• Able to start work immediately or with short notice.

Responsibilities

• Provide front desk duties and manage bookings.
• Assist clients and staff with inquiries and coordinate mailroom tasks.
• Monitor cleanliness and manage security procedures.

Skills

Professional attitude

Interpersonal skills

Communication skills

Proficiency in MS Office

Resourcefulness

Education

GCE 'O' Level

Job description

This role will be required for coverage duties

Comfortable to travel within 4 location for coverage duties during the course of work

Job Description

Provide front desk duties to clients at the Concierge and main reception by greeting, welcoming, and directing clients to assigned meeting rooms

Maintain a welcoming, professional reception area which reflects the company’s image

Provide front desk service to clients and internal staff

Managing and maximizing the meeting room resource in booking system

Assist external/internal clients and walk-in with general enquiries

Maintain conference rooms booking and coordinate reservations via Converge platform

Operate switchboard and direct phone calls to appropriate staff

Assist with taking and serving beverage orders

Perform additional tasks as needed by local office, for example

Coordinate security procedures, including issuing security badges to new hires and visiting colleagues from other countries

Assist with urgent printing request walk-in at the counter

Monitor executive toilets behind reception counter and coordinate with janitors to ensure the cleanliness

Liaise with building management for ad hoc office maintenance requests

Coordinate name card printing requests with external printer

Provide backup support to mailroom during their break (eg. receive/send deliveries at reception counter)

Qualification:

Minimum GCE 'O' Level

Outgoing with proven work experience as a receptionist, corporate front office or similar role

Professional attitude and appearance

Ability to be resourceful and proactive when issues arise

Proficient in MS Office

Good interpersonal and communication skills

Able to commit for 12 month duration

Able to start work immediately or within short notice period