Food & Beverage Admin Executive

Capella Singapore; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A luxury hotel in Singapore is seeking a Food & Beverage Admin Executive to provide administrative support and coordinate operations within the Food & Beverage department. The ideal candidate will have a diploma and at least 1 year of experience in a similar role, with strong organizational skills and knowledge of local regulations. This position offers an opportunity to work in a dynamic and fast-paced environment.

Qualifications

• Minimum 1 year experience in Food & Beverage administration or operations.
• Knowledge of food and beverage, local health and safety regulations and HACCP.

Responsibilities

• Provide administrative support to the Executive Assistant Manager.
• Monitor and respond to incoming communications.
• Organize and maintain files and records.
• Assist in budgeting and forecasting for Food & Beverage departments.

Skills

Organizational skills

Problem-solving skills

Ability to multi-task

Education

Diploma qualification

Job description

Position Overview

The Food & Beverage Admin Executive is responsible for providing secretarial, administrative and logistical support to the Executive Assistant Manager, Food & Beverage. The individual will be required to analyse and work with financial numbers related to Food & Beverage departments.

The Role

Food & Beverage Coordination

• Provide administrative support and prepare business communications for Executive Assistant Manager, Food & Beverage
• Prepare correspondence, presentation deck and daily reports
• Monitor, screen, respond to and distribute incoming communications and correspondences
• Handle enquires and follow up on menu requests
• Organizing and maintaining files and records
• Planning and scheduling meetings and appointments
• Record, transcribe and distribute minutes of meetings
• File and retrieve documents, records and reports
• Arrange and co-ordinate meetings and Food & Beverage promotion events
• Review operating practices and implement improvements where necessary
• Provide guidance and assistance to all Food & Beverage colleagues on such reimbursements and submission procedure
• Negotiate contracts with vendors for Food & Beverage
• Assist in budgeting and forecasting for Food & Beverage
• Monitor stock levels and order supplies in Food & Beverage departments

Talent Profile

• Minimum Diploma qualification
• Minimum 1 year experience in Food & Beverage administration or operations
• Knowledge of food and beverage, local health and safety regulations and HACCP
• Strong organizational and problem-solving skills
• Ability to multi-task and prioritize tasks