Fine Fragrance Sales and Marketing Assistant

Givaudan; Singapore; On-site; SGD 36,000 - 60,000; Full time

Benefits offered by this job

Attractive package with benefits

Excellent learning and development

Creative team environment

Healthcare and retirement plan

Job summary

Givaudan in Singapore is seeking a Fine Fragrances Sales & Marketing Assistant to support the BD team with daily tasks, including coordination, administrative duties, and event logistics.

You will report to the Fine Fragrance Business Development Director, coordinating samples, shipments, travel, meetings, and onboarding, while also supporting monthly data reports and market monitoring. Fluent English and luxury appreciation are essential.

Qualifications

• Min. Diploma with at least 3 years of working experience in Sales/Business Development Support, Office Administration, Event Management or related service industry.
• Excellent organizational and multitasking skills with strong attention to detail.
• Proactive, reliable, and solution-oriented with a positive, collaborative attitude.
• Strong communication skills, with the ability to work effectively across functions and cultures.
• Hands-on and comfortable working in a fast-paced environment and managing multiple priorities.
• Strong appreciation for luxury and aesthetics.
• Proficient with Microsoft Office applications.
• Fluent in English.

Responsibilities

• Coordinate and prepare fragrance samples for customer meetings, presentations, and evaluations.
• Organize domestic and international shipments, manage courier services, and monitor deliveries for timely receipt and follow-up.
• Coordinate customer meetings, including scheduling, meeting room prep, hospitality arrangements, and required materials.
• Organize business travel bookings and hotel arrangements.
• Coordinate onboarding for new employees with workspace setup and documentation.
• Assist in internal and external events, including venue coordination, catering, and logistics.
• Support monthly fragrance collection and library management.
• Raise purchase requests and follow up on orders, invoices, and payments.

Skills

Organizational skills

Multitasking

Communication across cultures

Fluent English

Proactive

Detail-oriented

Education

Diploma or higher in Sales/Business Admin

Tools

Microsoft Office

Job description

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with our customers, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions. There’s much to learn and many to learn from, with more than 17,000 employees around the world to explore ideas and ambitions with.

In Singapore, you’ll be at the centre of every innovation, creation and solution available to the entire Asia-pacific region. Working with our research, creation and production units, as well as our renowned perfumery school, you’ll make us a greater force for good. Every day, your passion, your creativity, and your expertise will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.

Fine Fragrances Sales & Marketing Assistant – Your future position?

Role

As the Fine Fragrances Sales & Marketing Assistant with Givaudan, you will support the day-to-day tasks within Givaudan Fine Fragrance Business Development Team. In this exciting role, you will report directly to the Fine Fragrance Business Development Director and will have the following missions:

Coordination & Organization

• Coordinate and prepare fragrance samples for customer meetings, presentations, and evaluations.
• Organize domestic and international shipments, manage courier services, and monitor deliveries to ensure timely receipt and follow-up.
• Coordinate customer meetings, including scheduling, meeting room preparation, hospitality arrangements, and required materials.
• Organize business travel booking
• Coordinate visits for internal colleagues, including agenda planning, transportation, accommodation, visa applications, and other logistical arrangements.
• Support the planning and execution of internal team events and external customer events, including venue coordination, room setup, decorations, catering, ordering of materials, and overall event logistics.
• Coordinate the onboarding process for new employees, ensuring workspaces, equipment, documentation, and introductory schedules are prepared.

Administrative Responsibilities

• Raise purchase requests and follow up on orders, invoices, and payment status.
• Maintain supplier contact information and ensure ordering records are up to date.
• Coordinate and manage the monthly fragrance collection process.
• Manage the fragrance library, including tracking the borrowing and return of fragrance samples.
• Handle miscellaneous administrative requests and provide general support to the sales and marketing team.

Analysis, Reporting & Marketing Support

• Prepare and consolidate the monthly APAC Fine Fragrance Wins presentation.
• Create, maintain, and update Excel trackers and reporting tools.
• Support the analysis of sales figures and other business data.
• Support with sales and marketing presentations.
• Support in the market monitoring through data gathering, brand portfolios and analysis.

Profile

You?

Are you someone who wants to grow and shape your own world? Who needs a new challenge and bring excellent contribution to the company? Then come and join us - and impact your world.

Your Professional Profile Includes

• Min. Diploma with at least 3 years of working experience in Sales/Business Development Support, Office Administration, Event Management or any hospitality or service industry.
• Excellent organizational and multitasking skills with strong attention to detail.
• Proactive, reliable, and solution-oriented with a positive, collaborative attitude.
• Strong communication skills, with the ability to work effectively across functions and cultures.
• Hands-on and comfortable working in a fast-paced environment and managing multiple priorities.
• Strong appreciation for luxury and aesthetics.
• Proficient with Microsoft Office applications.
• Fluent in English.

Our Benefits

• Attractive package with benefits
• Excellent opportunities for progressive learning and development
• A creative team environment that will inspire you
• Comprehensive healthcare and retirement plan

At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.

We value the different perspectives that come from diverse cultures, backgrounds, and experiences.

Everyone — regardless of race, gender identity, sexual orientation, age, disability, culture, religion, or any personal circumstances — is warmly welcomed at Givaudan, a place where we all love to be and grow.

Every essence of you enriches our world. Join us in making a difference together.