Financial Assistant II, STS - GFS APAC

GILEAD SCIENCES SINGAPORE PTE. LTD.; Singapore; On-site; SGD 40,000 - 80,000; Full time

Job summary

Join a forward-thinking company dedicated to improving global health. This role within the Global Financial Solutions team offers a unique opportunity to contribute to financial processes that impact patients' lives. You will engage with diverse teams, ensuring compliance and excellence in financial operations while fostering a culture of continuous improvement. Ideal candidates are self-driven and possess strong communication skills, ready to thrive in a dynamic environment. If you're passionate about making a difference in healthcare, this role is perfect for you.

Qualifications

• Relevant experience in financial shared services is preferable.
• Good understanding of accounting principles and practices required.

Responsibilities

• Handle STS & OTC processes, ensuring compliance with GAAP.
• Prepare month-end closing procedures for China markets.

Skills

Fluency in Chinese

Fluency in English

Accounting principles

Interpersonal skills

Time management

Education

Accounting/Finance/Business degree

ACA/ACCA/CPA qualification

Tools

SAP

Microsoft Office (Excel, Outlook, Word)

Job description

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19, and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination, and a relentless drive to make a difference.

We empower our leaders to step up, share ideas, listen, learn, and lead. We’re welcoming bright, diverse, and imaginative minds; we’re nurturing them to foster an environment of inclusion and growth where innovation is encouraged. We expect our people leaders to model that environment, and to focus on creating inclusion, developing talent, and enabling teams.

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact. Join Gilead and help create possible, together.

Gilead currently has three shared services teams in Ireland, North America, and Singapore to support the worldwide business. The Global Financial Solutions (GFS) focus is on delivering innovative financial services & solutions to achieve a better, healthier world for all people.

This role will be part of our Global Financial Solutions (GFS) team based in Singapore and offer you the opportunity to work within a culture of highly motivated, talented individuals who are dedicated to the Company's mission. We are seeking individuals from diverse backgrounds who want to work together and support each other to help make a real difference in the lives of patients - people who thrive on performing well within a challenging and fast-paced environment, living our core values of Integrity, Teamwork, Excellence, Accountability, and Inclusion.

General Job Requirements:

Based in Singapore and reporting to the Asia 5 + ANZ STS Lead of APAC Global Financial Solutions (GFS), this position will be responsible for the delivery of Source to Settle (STS) & Order to Cash (OTC) services mainly focusing on China markets (or other markets per business needs).

The customers for the STS process will be represented by Finance Business Partners of respective markets in Gilead and will also include the Finance and business users of the process along with Gilead suppliers.

The customers for the OTC process will be represented by the finance of respective markets, commercial finance, and commercial operations.

STS processes include but are not limited to handling of supplier onboarding requests, PO administration, supplier invoice processing, employees’ expense claims, Corporate Card handling, payment processing, and month-end processes for APAC markets.

OTC processes include but are not limited to Customer and Credit Maintenance, Cash Application, Debt Collection, Credit review, Order Management, and month-end processes for APAC markets.

Position Specific Job Requirements:

• Able to handle STS & OTC processes professionally; ability to follow up and resolve outstanding items and exceptions in a timely manner.
• Contribute to defining service standards and continuously manage service level agreements with internal stakeholders and external vendors.
• Contribute to defining and maintaining key performance indicators (KPIs) and establishing a culture of continuous improvement.
• Ensure financial records are in compliance with GAAP, maintaining internal controls and upholding company policies & procedures including the Worldwide Controller’s manual.
• Responsible for timely preparation of month-end closing procedures for China (or other markets per business needs) with high quality.
• Interact successfully with internal and external auditors by providing timely & accurate data and communication.
• Evaluate processes and recommend & implement improvements.
• Help develop, maintain, and assess internal controls related to Gilead’s accounting and financial reporting systems.
• Interact successfully with non-financial personnel; ensure proper training and development objectives are met.
• Exhibit excellent interpersonal skills to work effectively across multiple functions and cultures.
• Quickly establish credibility and influence diverse audiences.
• Perform any ad hoc tasks as assigned.
• Possibility of scope change due to business needs.
• Potential for job rotation.

Knowledge, Experience, Competencies:

• Open to candidates without relevant experience; relevant experience in financial shared services is preferable.
• Fluency in both written and spoken Chinese & English is mandatory to liaise with China market counterparts (or other markets as needed).
• Accounting/Finance/Business degree is preferable.
• ACA/ACCA/CPA qualification is preferred.
• Good understanding of accounting principles and practices is required.
• Experience interacting with auditors and knowledge of SOX Compliance is preferred.
• Working knowledge of SAP or similar ERP is preferred.
• Proficiency with Microsoft Office tools (Excel, Outlook, Word) is required.
• Self-driven, high integrity, excellence, and teamwork-oriented.
• Ability to manage multiple priorities, work under pressure, and meet deadlines.
• Excellent communication and interpersonal skills.
• Demonstrates teamwork and collaboration.