Finance Supervisor

Omnicom Media Asia Pacific; Singapore; On-site; SGD 80,000 - 120,000; Full time

Job summary

Omnicom Media Asia Pacific is seeking a Billing Supervisor to lead a team of Billing Executives in Singapore. You will oversee invoicing accuracy, reconciliation, and reporting while ensuring compliance with client SOPs and internal controls.

The role requires a bachelor’s degree in accounting/finance and at least five years of experience with supervisory responsibilities. You will collaborate across finance and media teams to streamline billing processes.

Qualifications

• Bachelor’s degree in accounting, finance, or a related field.
• At least 5 years of relevant working experience with supervisory experience.
• Excellent interpersonal and supervisory skills.
• Ability to act with discretion, tact, and professionalism.
• Ability to prioritize and manage time.
• Extreme attention to details.
• Self-motivated and able to work independently or with teams.

Responsibilities

• Provides work direction and review for billing executives.
• Coaches billing executives on SOPs and processes.
• Checks and reviews invoices/credit notes.
• Ensures completeness and accuracy of client invoices.
• Cross-matches third-party invoices and liaises with AP.
• Maintains KPI-focused team performance and attends meetings.
• Provides customer support on disputes or inquiries.
• Subledger reconciliation preparation and approvals.
• Review subledger reports and ensure timely clearance.
• Lead reports for client/HQ submissions and process improvements.
• Conducts WIP and progress reports for subordinate.
• Identify automation opportunities and support audits.

Skills

MS Office

Excel

PowerPoint

SharePoint

Pegasus ERP

Leadership

Attention to detail

Education

Bachelor’s degree in accounting/finance

Tools

Pegasus ERP

Job description

Omnicom Media, an Omnicom (NYSE: OMC) Connected Capability, is the world’s largest global media management network. Powered by the Omni Intelligence Platform, Omnicom Media agencies leverage $73.5 billion in billings, 40,000+ specialists across 70+ markets, and the industry’s most powerful portfolio of Identity (Acxiom RealID™), Commerce (Flywheel), and Intelligence (Q™) assets to design dynamic Growth Ecosystems that enable the world’s most ambitious businesses to grow faster and smarter.

The Omnicom Media portfolio includes leading global media agency brands OMD, Initiative, PHD, UM, Hearts & Science, and Mediahub; Data, Identity & Analytics powerhouses Acxiom and Annalect; and a broad spectrum of specialised services. For more information, visit omnicommedia.com.

This position will be based in Singapore and will be part of the Finance team that reports to the Finance Manager. The candidate will primarily be responsible in supervising a team of Finance Executive/Senior Finance Executive (Billing) in all aspects of billing and related tasks on this process.

Key Responsibilities

Supervision

• Provides work direction and review for billing executives
• Coach billing executives in terms of the company’s billing SOP, client SOP and processes
• Check & review invoices/credit notes raised by the billing executives
• Ensure completeness and accuracy of the invoices being shared to the client
• Ensure that all related third-party invoices are cross matched by the billing executives and passed to AP team for processing
• Ensure compliance of KPI drive down by management towards the team Attend WIPS, client meeting and discussion if necessary
• Communicates with management on day-to-day issues
• Provides customer support to customers with disputes or inquiries concerning invoices or billing process.

Billing reconciliation

• Ensure the timely submission of executive’s reconciliation
• Review reconciliation and approve adjustments via debit note & credit note

• Review subledger reports on a quarterly basis and ensure that accounts are cleared and reconciled on a timely manner

Reports

• Preparation of reports due for client or HQ submission such as but not limited to Unbilled Media Reports and Spending reports.
• Leads team to improve billing process, communicate issues, and implement ideas
• Conduct WIP and progress reports for subordinate.

Ad Hoc Projects (Operations / Systems / Internal Controls)

• Identifies of simplification and automation opportunities
• Supports internal and external auditors
• From time to time, there may be additional projects / tasks that may be assigned to you based on the company’s requirements

Requirements

• Bachelor’s degree in accounting, finance, or a related field
• At least 5 years of relevant working experience with at least 2 years of supervisory experience
• Excellent interpersonal and supervisory skills.
• Ability to act with discretion, tact, and professionalism in all situations.
• Ability to prioritize and manage time appropriately
• Extreme attention to details
• Self-motivated, result oriented and able to work both independently as well as part of a team hub team, local markets and media team
• Experience with a large customer base and high transaction volume
• Able to creatively plan and execute effectively while collaborating closely with the finance and media (operation) counterparts
• Strong working knowledge of MS Office Excel, Power Point & Share Point and familiarity with ERP systems; knowledge in Pegasus is highly preferred