Finance Officer (AP)

InterContinental Hotels Group; Singapore; On-site; SGD 35,000 - 45,000; Full time

Job summary

A leading hotel chain in Singapore is seeking a finance support professional to manage supplier invoices and maintain accurate financial records. The ideal candidate will be experienced in finance processes, have strong attention to detail, and be able to collaborate effectively with various teams. Responsibilities include processing purchase orders, auditing collections, and supporting corporate responsibility initiatives.

Qualifications

• Ability to manage supplier master data and ensure compliance with finance policies.
• Experience in invoice management and verification processes.
• Strong analytical skills to review and rectify discrepancies.

Responsibilities

• Verify and process supplier invoices and daily purchase orders.
• Maintain accurate records and audits as part of financial processes.
• Collaborate with teams to ensure adherence to policies and procedures.

Skills

Supplier management

Invoice processing

Data analysis

Attention to detail

Tools

PeopleSoft

Purchase Plus

Buylist

Job description

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Hotel: Singapore Clarke Quay (SINCQ), 2 Magazine Road, 059573

Receive and verify daily purchase orders (POs).

Interface supplier invoices from Purchase Plus into PeopleSoft

Download and review invoice interface reports from PeopleSoft

Extract outstanding PO reports from Purchase Plus; follow up on partial deliveries and overdue Pos

Manage full process of new/informal supplier creation in Purchase Plus and PeopleSoft.

Link supplier codes in Purchase Plus to PeopleSoft for invoice interfacing.

Maintain supplier master data: update or change supplier details (both local and overseas) in PeopleSoft.

Create new items in Buylist in accordance with P&P policy.

Understand requisition processes via Buylist and informal suppliers.

Obtain HOD-approved quotations prior to item creation in Purchase Plus

Ensure compliance with Delegation of Authority ( DoA ) for preapproved and workflow invoice processing.

Verify supporting documents (e.g., service forms, approved quotations, Capex forms) for non-food POs.

Follow up on maintenance contract statuses.

Manage processing of:

Preapproved invoices

Workflow invoices

Manual Payment Forms

GIRO payments

Weekly Paycycle Review

Review weekly payrcycle files for accuracy; identify and escalate discrepancies.

Liaise with AP Paycycles Team and AP Specialty Team to rectify errors.

Recheck revised paycycle files before bank uploads.

Assist in AP month-end closing activities, including preparation of month-end accrual journal entries.

General Cashier

Audit daily collections against General Cashier Summary and bank-in slips.

Witness daily and weekly DIY laundry cash counts.

Other Duties

Perform other duties as assigned

People:

Collaborate with internal departments to ensure adherence to finance policies and procedures.

Maintain professional and positive interactions with colleagues to promote effective communication and teamwork.

Provide backup support to other finance team members during absences

Responsible Business:

Support the hotel’s corporate responsibility initiatives, including community involvement, environmental management, workplace health and safety, and food safety. Drive action plans as required to achieve the hotel’s corporate responsibility objectives.

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