Finance Executive

Publicis Groupe; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading communications agency in Singapore seeks a finance professional with 2-5 years of experience. The role involves managing financial processes, ensuring compliance, and collaborating with project managers to align financial data with operational execution, all within a dynamic workspace.

Qualifications

• Minimum 2 years of relevant work experience in finance or accounting.
• Organised, systematic, and detail-oriented.
• Proactive with a 'can-do' attitude and thrive in a fast-paced environment.

Responsibilities

• Record financial transactions and prepare financial reports.
• Reconcile accounts against the general ledger.
• Manage the full lifecycle of job openings and conduct monthly job reviews.

Skills

Problem-solving

Multitasking

Attention to detail

Communication

Tools

Finance systems

Job description

Company Description

AKA is an integrated communications agency based in Singapore, supporting our clients locally, regionally and globally by conceptualising and bringing to life compelling creative campaigns. Part of our offering is design and production support - from creating on-point infographics for an infant formula brand, through to shooting stylish cinema ads for a travel destination. Everyone at AKA is forward-thinking, collaborative, and passionate about delivering great work for our clients (plus we're a friendly bunch). We enjoy a flat hierarchy and expect everyone - no matter what level - to bring ideas to work every day, speak their mind, and positively contribute to the culture. We're proud to work with some of the world's leading brands - the likes of Durex, Meta, Jetstar Asia, Tourism New Zealand, and Levi's to name just a few.

Job Description

We are seeking a detail-oriented and proactive finance professional, with between 2-5 years of experience, to join our team at AKA Asia. This role is critical in managing the end-to-end financial processes associated with job management and general ledger operations within our internal finance system, Altair. The ideal candidate will play a key role in ensuring compliance with internal controls, financial health of projects, and timely execution of finance-related deliverables, and will work closely with our finance team of 3.

Responsibilities

• Record financial transactions including accruals, deferrals, reclassifications, and interdepartmental entries in the Altair finance system on a monthly basis.
• Prepare and analyse financial reports to ensure accuracy of journal entries and account balances.
• Reconcile accounts against the general ledger.
• Maintain thorough documentation and accurate recordkeeping of all financial transactions.
• Set up correct job structures and revenue recognition in Altair, aligned with client contracts and job execution plans.
• Manage the full lifecycle of job openings, including set-up, maintenance, reconciliation, and closure, ensuring alignment with client contracts and internal processes.
• Support to oversee end-to-end job financial management and provide finance-related guidance on job closures.
• Conduct monthly job reviews and full reconciliations, including aged jobs and POs, ensuring timely closures and compliance with Groupe FMC control and audit requirements.
• Work with the team to ensure team adherence to policies related to job billing, reconciliation, closure, and revenue take-up.
• Monitor job progress regularly to identify and resolve discrepancies early, minimizing financial risks.
• Approve new job setups in Altair, ensuring accuracy in structure and revenue recognition from the outset.
• Respond to queries related to job creation to ensure correct setup aligned with contract and project execution details.
• Generate client billing drafts based on cost estimates and contract terms.
• Approve supplier purchase orders in the system, ensuring accurate assignment of job numbers, work codes, and costs to avoid overruns.
• Collaborate with internal departments to collect, analyse, and interpret financial data.
• Liaise closely with project managers to ensure financial alignment with operational execution.
• Support budgeting and forecasting efforts by providing accurate job-related financial data.
• Perform periodic reviews to ensure financial data accuracy and integrity.
• Assist in preparing documentation for internal and external audits.

Qualifications

• Minimum 2 years of relevant work experience in finance or accounting.
• Highly efficient with the ability to meet tight deadlines.
• Strong problem-solving and multitasking skills.
• Organised, systematic, and detail-oriented.
• Proactive with a “can-do” attitude and the ability to thrive in a fast-paced environment.
• Excellent communication skills, both written and verbal.
• Strong attention to detail with the ability to identify anomalies in financial data.
• Experience working with finance systems.