Finance Assistant

INDOSPACE CAPITAL ASIA PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A leading company in Singapore is seeking a Finance Assistant to provide comprehensive administrative support to the Finance Department. The role involves managing financial transactions, preparing reports, and ensuring accurate record-keeping. Ideal candidates must possess strong organizational skills, attention to detail, and proficiency in MS Word and Excel. This is a great opportunity for those looking to grow within the finance field.

Qualifications

• Good knowledge of MS Word and Excel required.
• Must have attention to detail and ability to multitask.
• Must approach tasks with a meticulous and accurate mindset.

Responsibilities

• Assist in management of accounts payable and receivable functions.
• Prepare financial reports and maintain financial records.
• Handle vendor/customer enquiries and assist with month-end closing.

Skills

Attention to detail

Organizational skills

Time management

Multitasking

Tools

MS Word

Excel

Job description

Job Title: Finance Assistant

Department: Finance

Reports to: Finance Manager

Role Description:

The Assistant provides administrative support to the Finance Department. This includes processing financial transactions, preparing financial reports, and maintaining financial records. The ideal candidate will have strong organizational and time management skills, as well as attention to detail.

Essential Duties and Responsibilities:

· Assist in the management of accounts payable and accounts receivable functions, including process for payments and issuance of quarterly intercompany invoices

· Ensure all the billing, receipts and processing of vendor invoices and staff claims are processed in an accurate and timely manner

· Handle vendors/customer enquiries

· Maintain proper filing and records for all invoices and receipts in the share folders

· Assist to share all supporting documents to service provider for their monthly bookkeeping purpose

· Assist with quarterly GST claim and SOC filing

· Assist with bank queries and update bank maintenance forms whenever is required

· Assist with MAS surveys whenever is required

· Liaise with auditors and tax agents for statutory reporting and compliance of tax filing respectively. (i.e. fill up standard forms, affix signatures, etc)

· Assist with fill up bank forms for utilisation request/SBLC

· Assist with month end closing. (i.e. provide project name to service providers, etc)

· Updating and maintaining procedural documentation

· Assist with yearly LOR application for all the Singapore Entities (i.e. updating contact person details, etc)

· Assist on the CorpPass registration including removal and appointment of CorpPass User whenever there have any changes or engagements with new service providers

· Assist subscription of NCB including preparing all the relevant bank form, secure signature from the authorised signatories, monitoring the fund flows with payment team

· Assist on the SBF exemption application and monitoring the status and ensure Credit Note issue by SBF

· Assist on notarisation and legalisation documents

· Any other general administrative duties or any other ad-hoc duties as assigned by the immediate supervisor and/or management

Education and/or Work Experience:

· Good knowledge of MS Word and Excel

· Attention to detail and ability to multitask

· Approach tasks with a meticulous and accurate mindset with a sense of urgency