Finance & Admin Executive

WELLSPRING INVESTMENTS LTD; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A real estate investment firm in Singapore seeks a Finance & Admin Executive to support daily operations. The role involves financial management, administrative tasks, and meticulous record-keeping. Candidates should have experience in finance and administration, strong organizational skills, and proficiency in Microsoft software. This position offers a promising opportunity for growth within the organization.

Qualifications

• Proven experience in a finance and administration role, ideally within the real estate or investment sector.
• Strong understanding of basic accounting principles and financial processes.
• Good communication and interpersonal skills.

Responsibilities

• Provide administrative support to the Chairman.
• Manage accounts receivable and payable.
• Oversee payroll processing and CPF submissions.
• Maintain organized financial records.

Skills

Attention to detail

Organizational skills

Communication skills

Tools

Microsoft Office

Job description

Finance & Admin Executive

Wellspring Investment

Wellspring Investment is a real estate investment firm committed to strategic growth and asset management. We are seeking a highly organized and detail-oriented Finance & Admin Executive to play a crucial role in our daily operations, ensuring financial accuracy and smooth administrative processes for all subsidiary companies.

Responsibilities

As a Finance & Admin Executive, you will be integral to the financial health and operational efficiency of Wellspring Investments Ltd as well as supporting related group of entities. Your responsibilities will include:

Executive and General Administration

• Provide comprehensive administrative support to the Chairman, managing various tasks to ensure seamless operations.
• Handle all incoming and outgoing mail, including the meticulous sorting and processing of company bills and correspondence.
• Manage office supplies, equipment, and general office upkeep to maintain a professional and efficient work environment.

Financial Management & Accounting

• Accounts Receivable:
  • Issue invoices to tenants and clients, ensuring accurate records and timely delivery.
  • Process incoming payments, including recording details, stamping invoices, and updating transaction records.
  • Manage agent commission payments, including banking cheques and issuing commission cheques accurately and promptly.
  • Prepare and issue receipts to clients.
  • Perform yearly CEA renewal submissions for relevant entities.
• Accounts Payable:
  • Maintain and update cashbooks daily, ensuring all transactions are accurately recorded.
  • Thoroughly review and update bank statements daily in Excel, providing summaries to management and filing original documents.
  • Process all company bills and payments, ensuring accuracy and timely disbursement.
• Payroll & CPF:
  • Calculate and process monthly salaries for employees across Wellspring Investment and its related companies (e.g., Work Central, Rere Travel Planners).
  • Prepare and dispatch salary payslips to staff.
  • Ensure timely and accurate CPF submissions for all companies.
• Cash Management & Petty Cash:
  • Oversee cash collection procedures, including receiving cash from clients and honesty drop boxes.
  • Accurately count and record cash received in a "Cash Record Book" and ensure proper acknowledgment.
  • Manage the petty cash fund, including maintaining a balance of S$500, processing petty cash vouchers, and obtaining necessary approvals for claims.
  • Update petty cash records and file monthly transaction summaries.
• General Bookkeeping Support:
  • Maintain organized financial records and documentation, ensuring all invoices, payments, and other financial documents are properly filed.
  • Collaborate with the bookkeeper and external accountants to ensure all financial data is accurate and up-to-date for month-end closing.
  • Prepare and scan financial documents for internal record-keeping and external submission as required.

Overseas Operations Support

• Monitor and manage all aspects of overseas bank accounts on a weekly basis.
• Assist in informing the Chairman of monthly updates of loan repayments, hospitality payments, and car park, providing regular reports to management.
• Assist in processing and verifying staff salaries and other related payments in overseas offices, coordinating with relevant personnel.
• Execute all payment transactions from overseas bank accounts on a daily or weekly basis and maintain proper filing.
• Assist in facilitation of the transfer of interest from overseas bank accounts to Singapore.
• Organize and manage basic booking of documents for overseas operations.

Administrative Support to Chairman

• Coordinate and arrange the monthly group lunch for the Chairman, including sending invitations, managing RSVPs, and preparing attendee summaries.

Requirements

• Proven experience in a finance and administration role, ideally within the real estate or investment sector.
• Strong understanding of basic accounting principles and financial processes (AR, AP, cash management, payroll).
• Proficiency in Microsoft software
• Exceptional attention to detail and accuracy in data entry and record-keeping.
• Highly organized with the ability to manage multiple tasks and prioritize effectively.
• Good communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.
• Proactive, self-motivated, and able to work independently with minimal supervision.
• Ability to handle sensitive information with discretion and maintain confidentiality.