Finance Admin / Corporate Services Manager

Civil Aviation Authority of Singapore; Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

Le Civil Aviation Authority of Singapore recherche un Finance Admin / Corporate Services Manager pour gérer divers services corporatifs. Ce poste comprend des responsabilités en administration générale, finances et ressources humaines, et exige une expérience significative en gestion et un diplôme approprié.

Qualifications

• Au moins 7 ans d'expérience pertinente en finance, comptabilité et gestion des ressources humaines.
• Antécédents en finance et comptabilité valorisés.
• Capacité à s'engager efficacement avec différentes fonctions et niveaux.

Responsibilities

• Coordination des horaires pour les rendez-vous de la direction supérieure.
• Préparation des rapports financiers et gestion des réconciliations.
• Gestion de l'ensemble du processus de recrutement du personnel.

Skills

Initiative

Travail en équipe

Compétences organisationnelles

Compétences interpersonnelles

Communication

Proficiencies in MS Office

Education

Qualification en gestion administrative ou des affaires

Job description

What the role is:

CAAS is looking for a Finance Admin / Corporate Services Manager for an entity under CAAS, to manage activities across all corporate services functions. Successful candidate will be posted to this entity.

What you will be working on:

Key roles and responsibilities of the Finance Admin / Corporate Services Manager include:

a) General Administration

• Coordinate schedules for Senior Management’s appointments, ensuring optimal time management and efficient use of resources.

• Track and manage deadlines and commitments of projects, and opportunities for Senior Management.

• Handle travel arrangements, including bookings and itinerary management.

• Coordinate meetings and events.

• Manage all matters pertaining to office operations including office lease contracts and renewals, maintenance, office supplies, stationery, equipment, etc.

b) Finance and Accounts

• Prepare monthly financial and management reports, including data on grant utilization.

• Review monthly reconciliation schedules relating to bank balances, payables, inter-company balances etc.

• Manage and process personal expense claims and receipts in a timely manner.

• Collate and manage validation of claims from staff and projects in accordance with conditions imposed by the funding agencies and the company’s finance policies.

• Support annual audit exercises including preparation of accounts in accordance with audit requirements, collation of audit responses and preparation of necessary documentation as part of the exercise etc.

c) Human Resource

• Manage the entire process of staff recruitment activities, including preparation and posting job advertisements, resume screening, liaison with candidates and scheduling of interviews.

• Prepare employment contracts, letters for employment and other HR-related letters.

• Manage the administration of human resource record keeping including staff leave, staff benefits and processing of expense claims.

• Coordinate staff performance management and training as required and approved by Senior Management.

Other duties and projects assigned by Senior Management, including liaison with external legal counsel, communication with partners and government agencies and officials, internal and external corporate communications, media relations, vendor management, procurement, and contract administration.

What we are looking for:

• A person with initiative, can work independently and can multi-task effectively and a team player

• Suitable qualification and training in business and/or administrative management

• At least 7 years of relevant experience in finance and accounting, human resource management, and general administration

• Finance and accounting background and experience are an advantage

• Strong communications, organizational and interpersonal skills

• Proficiency in MS Office (Excel, Word, PowerPoint)

• Ability to engage effectively across a wide spectrum of functions and seniority

About Civil Aviation Authority of Singapore

The Civil Aviation Authority of Singapore's raison d'etre is to develop the air hub and aviation industry in Singapore, expanding Singapore's links to the rest of the world. We enable opportunities through aviation, making connections, opening doors and enabling choices in people's lives.