Finance Admin Assistant

ECO-MASTERMELT PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A company in the finance sector located in Singapore is seeking a candidate for invoicing and administrative support. The role includes processing invoices, maintaining records, and assisting with financial reconciliations. Ideal candidates will have a diploma in Accounting or a related field, with prior experience preferred. Proficiency in Excel and familiarity with accounting systems like Microsoft Navision is beneficial. The position offers a monthly salary ranging from $2,400 to $3,000.

Benefits

Transport allowance of $120 if the candidate has own transport

Qualifications

• Prior experience in an administrative or accounting support role is preferred.
• Familiarity with accounting systems is advantageous.
• Ability to work independently and as part of a team.

Responsibilities

• Process and verify invoices, matching with purchase orders.
• Maintain documentation of payments for audits.
• Assist with GST permit checks and bank reconciliations.

Skills

Attention to detail

Organizational skills

Communication skills

Knowledge of accounting software

Excel proficiency

Education

Diploma or Certificate in Accounting, Finance, or Business Administration

Tools

Microsoft Navision

Job description

Responsibilities:

1. Invoicing

a. Invoice & Payment Processing: Review and verify invoices, match with PO/DO/PR/quotations, enter accounting system, and prepare timely payments.

b. Vendor & Financial Support: Communicate with vendors to resolve billing issues; assist in account reconciliation and month-end closings.

c. Record Keeping & Compliance: Maintain proper documentation of payments and support audit processes; ensure approval of expenses.

d. GST & Reconciliation: Assist with quarterly GST permit checks and perform daily cash flow updates and bank reconciliations.

e. Training Coordination: Book training courses, track completion, update records, and file related certificates.

f. PPE & Inventory Management: Monitor and manage issuance of PPE to employees within policy limits; maintain records for ISO and stock levels for pantry, PPE, and office consumables.

g. General Administration: Perform day-to-day administrative tasks including supply coordination, document filing, and office support.

Requirements:

· Diploma or Certificate in Accounting, Finance, Business Administration, or related field.

· Prior experience in an administrative or accounting support role is preferred.

· Proficient in Microsoft Office (especially Excel) & knowledge of accounting software is a plus.

· Familiarity with accounting systems like Microsoft Navision.

· Basic understanding of accounting principles and financial processes.

· Strong attention to detail and organizational skills.

· Ability to work independently and as part of a team.

· Good communication and interpersonal skills.

Remuneration:

· Basic salary: $2,400 - $3,000

· Working hours: Monday to Friday (8am – 5pm)

· Company Transport / Transport Allowance ($120) if candidate possess own transport