Facility Executive (SGX)

ISS M&E PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in Singapore is seeking a Project and Facilities Manager to oversee various projects and manage facilities operations. The ideal candidate will engage with customers, lead a team, and ensure compliance with health and safety regulations while maintaining detailed records and reports on activities.

Qualifications

• Proven experience in project and facilities management required.
• Strong organizational and multitasking skills essential.
• Ability to manage and lead a team effectively is crucial.

Responsibilities

• Oversee projects ensuring timelines and quality standards are met.
• Manage ongoing maintenance of facilities and M&E services.
• Act as point of contact for customer and service provider engagement.

Skills

Project Management

Facilities Management

Organizational Skills

Communication

Team Management

Attention to Detail

Problem Solving

Multitasking

Tools

Microsoft Office

Facilities Management Software

Job description

Responsibilities:

• Project Management: Oversee projects from initiation to completion, ensuring timelines, budget, and quality standards are met. Ensure all relevant documentation is maintained.
• Facilities Management: Manage the ongoing maintenance of facilities, including Mechanical & Electrical (M&E) services, pest control, and landscaping (both indoor and outdoor).
• Customer Engagement: Act as the point of contact for customers and service providers, addressing concerns and ensuring satisfaction with services provided.
• Service Request Management: Create and manage service request tickets, monitor the progress of requests, and ensure timely resolutions.
• Maintenance Records: Update and maintain detailed records of all maintenance activities, including completed tasks and scheduled inspections.
• Service Request Reporting: Generate and analyze service request reports to identify trends, track performance, and improve service delivery.
• Monthly Reporting: Prepare and deliver comprehensive monthly reports on all facilities-related activities, maintenance, and service requests.
• Meeting Coordination: Take accurate minutes during meetings, ensuring all action items and decisions are properly recorded and communicated.
• Team Management: Lead and manage a team of cleaners, tea ladies, and events support staff, ensuring that tasks are completed efficiently and to a high standard.
• Health and Safety Compliance: Ensure that all facilities operations are carried out in compliance with health, safety, and environmental regulations.

Required Skills & Experience:

• Proven experience in project management and facilities management.
• Strong organizational and multitasking skills.
• Excellent communication skills to engage with customers, service providers, and internal teams.
• Ability to manage and lead a team effectively.
• Proficient in Microsoft Office and facilities management software.
• Knowledge of M&E services, pest control, and landscaping maintenance is a plus.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently and manage multiple priorities.