Facility Admin Officer

SH COGENT LOGISTICS PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading logistics company in Singapore is hiring a Facility Admin Officer to support facility administration duties. Responsibilities include managing service contracts, vendor communication, and monitoring budgets. The ideal candidate should have a diploma in Facilities Management and prior admin experience, with proficiency in MS Office.

Benefits

2-way transport from Jurong East

Meal subsidy for lunch

In-house gym

Dental, medical, insurance benefits

Qualifications

• 1-2 years of facility admin experience preferably in industrial buildings.

Responsibilities

• Assist in managing and maintaining up-to-date service contracts and documents.
• Communicate with vendors on administrative matters.
• Monitor and track facilities budget.

Skills

MS Office

Presentation skills

Education

Diploma or Higher Nitec in Facilities Management/ Building Services

Job description

Company Description

Cogent Holdings Pte Ltd is a subsidiary of Cosco Shipping International (Singapore) Co., Ltd and has a wide range of clientele ranging from local SMEs to multinational companies. Cogent owns one of Singapore's largest one-stop integrated logistics hub, Cogent 1.Logistics Hub. It offers warehousing, freight forwarding, container and ISO tank depot, automotive logistics, and transportation services in Singapore.

Role Description

We are looking for a Facility Admin Officer in SH Cogent Logistics Pte Ltd. The Facility Admin Officer will be responsible in providing support on facility admin duties in the department.

• Assist in managing and maintaining up-to-date service contracts, licenses, permit and vendors’ contact list.
• Managing and updating information and documents in shared drive.
• Keep track of all contracts, licenses and permit expiry dates.
• Ensure all service reports and delivery orders are in order and assist with processing invoices.
• Follow-up with the Finance Department for payment to vendors.
• Communicate with vendors on administrative matters.
• Sourcing quotations for the relevant purchases, office supplies and pantry supplies.
• Raise paperwork for issuance of Purchase Orders and ensure goods received are in order.
• Assist in monitoring and tracking of facilities budget.
• Conduct toolbox training for operational staff.
• Follow up with relevant stakeholders and update rectifications photos on Safety findings to Safety team.
• Provide other administrative support (tabulate meter readings, condition reports, application of Jurong Island Pass, LEAP portal etc.)
• Any other duties and responsibilities assigned from time to time.

Requirements

• Diploma or Higher Nitec in Facilities Management/ Building Services or equivalent
• 1-2 years of facility admin experience preferably in industrial buildings
• Good proficiency in MS Office and presentation skills

Others

• Monday to Friday: 8.30am to 5.45pm, Alternate Saturday: 8.30am to 12.30pm
• 2-way transport from Jurong East
• Meal subsidy for lunch
• In-house gym
• Dental, medical, insurance benefits