Facility Admin

JONES LANG LASALLE PROPERTY CONSULTANTS PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in integrated facilities management is seeking a Facility Admin in Singapore. The role includes administrative support for daily operations, vendor coordination for soft services, and inventory management. Ideal candidates hold a diploma and have experience in facilities operations, particularly in high-tech environments.

Qualifications

• Minimum 2–3 years of experience in facilities or operations.
• Familiarity with soft services and procurement processes preferred.
• Understanding of cleanroom protocols and ISO standards is an advantage.

Responsibilities

• Provide administrative support for daily facility operations focusing on soft services.
• Coordinate with vendors for timely delivery and adherence to SLAs.
• Maintain inventory of office supplies and cleaning materials.

Skills

Organizational Skills

Attention to Detail

Communication

Interpersonal Skills

Education

Diploma in Business Administration

Diploma in Facilities Management

Tools

Microsoft Office Suite

Job description

Facility Admin

Work Dynamics - Integrated Facilities Management

• Provide administrative support for daily facility operations, focusing on soft services such as housekeeping, waste management, pest control, and office space coordination.
• Manage facility-related documentation including service contracts, vendor records, maintenance logs, and compliance reports.
• Coordinate with vendors and service providers to ensure timely delivery of soft services and adherence to service level agreements (SLAs).
• Handle facility helpdesk requests, ensuring prompt response and resolution of soft service issues.
• Assist in organizing site events, employee welfare programs, and visitor arrangements in coordination with HR and EHS teams.
• Support procurement activities including raising purchase requests, tracking deliveries, and processing invoices for soft service-related items.
• Maintain inventory of office supplies, cleaning materials, and other consumables required for facility operations.
• Schedule and document regular inspections of soft service areas to ensure cleanliness, safety, and compliance with internal standards.
• Collaborate with internal departments to support space planning, office moves, and meeting room setups.
• Assist in preparing reports and presentations related to soft service performance, vendor evaluations, and budget tracking.

Job Requirements

• Diploma in Business Administration, Facilities Management, or a related field.
• Minimum 2–3 years of experience in an administrative or coordination role within facilities or operations, preferably in a cleanroom or high-tech manufacturing environment.
• Strong organizational and multitasking skills with attention to detail.
• Good communication and interpersonal skills for vendor and stakeholder coordination.
• Proficiency in Microsoft Office Suite.
• Familiarity with soft services operations and basic procurement processes.
• Understanding of cleanroom protocols, ISO standards, and EHS guidelines is an advantage.